Custom Domain Email with Google Workspace: The Plain-Language Setup Guide

You want clients to email you@yourcompany.com and reach a Gmail inbox. Here is the entire journey, jargon translated, whether you do it yourself or let us do it free with your Workspace plan.

Step 1: Own your domain

Your domain is your address on the internet. A .com typically costs around NPR 1,999 per year; a .com.np domain is free for Nepali citizens and companies but requires documentation and patience. Register the .com even if you also pursue the .com.np: it protects your brand and works everywhere. WebsNP registers domains alongside every Workspace order.

Step 2: Create your Workspace tenant

Your Workspace account attaches to the domain, and you prove ownership with a small DNS record. Every user you add gets a mailbox on the domain: sales@, info@, accounts@, or personal names. Aliases are free, so info@ and support@ can land in the same inbox.

Step 3: Point your mail with MX records

MX records tell the internet which server receives your domain's mail. Set them to Google's servers, wait for DNS to propagate (minutes to a few hours), and mail starts arriving in Gmail instead of your old host.

Step 4: The records that keep you out of spam

• SPF lists who may send mail for your domain.
• DKIM cryptographically signs each message as genuinely yours.
• DMARC tells receiving servers what to do with mail that fails those checks.

Miss these and your quotations drift into spam folders while scammers spoof your domain freely. This is the step most DIY setups get wrong, and the first thing we configure on every order.

Step 5: Bring your old email with you

Existing mail on cPanel webmail or another host migrates into Workspace so your history, folders and contacts survive the move. We run this migration free, with zero downtime: mail keeps flowing during the switch.

Or skip all five steps

Every Google Workspace plan from WebsNP includes the domain guidance, tenant creation, all DNS records and the migration, done by our team while you get on with your business. The setup that takes a first-timer a stressful weekend takes us an afternoon.