Every free .com.np application at register.com.np requires a cover letter, and it is the single most common reason applications bounce. The letter is not a formality reviewers skim; it is how the NIC.np registry connects the requested domain to a real person or registered business. Get the structure right and approval typically lands within 1 to 3 business days.

What the Cover Letter Must Contain

  • The exact domain name you are requesting, spelled precisely as in the application
  • Your full name as it appears on your citizenship certificate, or the company name as registered
  • A short statement of purpose for the domain
  • Date and signature; for companies, the official stamp and an authorized signature
  • Contact details matching your registry account

Format for a Personal Application

Address the letter to the .np Domain Registration Office. State that you, the undersigned citizen of Nepal, request registration of yourname.com.np for personal use such as a portfolio or blog, that the domain corresponds to your name as per the attached citizenship certificate, and that you agree to the registry terms. Sign and date it. Handwritten signatures scanned into the PDF are expected.

Format for a Business Application

Use company letterhead. State that the company, registered under the attached registration certificate with the attached PAN or VAT certificate, requests registration of companyname.com.np for official business use. The letter should be signed by the proprietor or an authorized officer and carry the company stamp. Name a contact person and email.

Mistakes That Cause Rejection

  1. Domain mismatch: the letter says one spelling, the application says another. Even a single letter difference gets flagged.
  2. Name mismatch: requesting a domain unrelated to your legal or registered name. The matching rule is the heart of the free .np system.
  3. Missing stamp or signature on business letters.
  4. Generic letters that never mention the specific domain.
  5. Unreadable scans: photograph the letter flat, in good light, or scan to PDF.

Practical Tips

  • Write the letter in English or Nepali; both are accepted. English can speed matching when your domain uses romanized spelling.
  • Keep it to one page. Reviewers process volumes of applications daily.
  • Prepare your hosting first so the nameservers in the application are real; the letter and technical details are reviewed together.

Frequently Asked Questions

Do I need to notarize the cover letter?

No. A signed, and for businesses stamped, letter with clear scans of supporting documents is sufficient.

Can I use one letter for multiple domains?

List each requested domain explicitly in the letter. When in doubt, submit one letter per application to keep reviews clean.

My application was rejected over the letter. Can I reapply?

Yes, immediately. Fix the stated issue, upload a corrected letter and resubmit; there is no penalty or fee.

Want the whole process handled for you? Our team prepares compliant applications end to end. Start with a domain search, read the full registration guide, or contact us.