Real Estate Software · Guide
Recording Lalpurja and Kitta Details in Property Software
Every property deal in Nepal eventually comes down to paperwork: the lalpurja, the kitta number, the sheet number, the owner's citizenship details and the registration at the Land Revenue Office. Software cannot do the legal work, but it can make sure the information you collect is organised, searchable and never lost in a drawer. This article explains what to store.
Important: this is about record keeping, not legal advice. Fees, taxes and procedures change, so confirm them with the Land Revenue Office or a lawyer before every transaction.
Fields worth storing for every property
- Owner name and contact. Including the co-owner or family members if the land is jointly held.
- Lalpurja reference. The identifying details printed on the ownership certificate.
- Kitta number. The parcel number used to identify the plot.
- Sheet number. The map sheet the parcel appears on.
- Location. District, municipality or rural municipality, ward and tole.
- Area in local units. Ropani, aana, paisa and dam, or bigha, kattha and dhur, exactly as written on the certificate.
- Land type. Residential, agricultural, commercial or other, as recorded on the document.
- Road access. Road type and approximate width, which strongly affects what buyers will pay.
Why store the units as written
A plot recorded as 3 ropani 2 aana 1 paisa 2 dam should stay that way in your system. Converting it to square feet and only keeping the converted figure invites small errors that later cause arguments with owners. A good property system keeps the original figure and shows a square-foot equivalent beside it for comparing listings. If your area is measured in the Terai, the same logic applies to bigha, kattha and dhur.
Attach the documents, but treat them as copies
Scan the lalpurja, the trace map and the owner's identification and attach them to the property record. This lets any agent answer a buyer's question without calling the owner every time. Label each file clearly, such as owner lalpurja front or trace map. Remember that a scan is a convenience copy. The official record is what the Land Revenue Office holds.
Tracking the registration stage
When a deal reaches registration, buyers and sellers often ask where things stand. Instead of rules, use simple status stages that you control, for example documents collected, documents checked by lawyer, appointment fixed, registered and malpot updated. The software records which stage the deal is at and who is responsible for the next step. It does not decide what the law requires. Ask the Land Revenue Office or your lawyer for the current requirements and note the answer in the deal record.
Handling disputes and encumbrances
Some plots have a loan mortgage, a family dispute or a boundary question. Add a notes field and a flag for such properties so an agent does not show a plot without knowing the issue. Date every note and record who gave the information. If a dispute is settled, keep the history rather than deleting it.
Privacy and access
Owners' citizenship copies and lalpurja scans are sensitive. Restrict who can open the documents tab, disable logins immediately when an agent leaves and keep a backup. Ask your software provider where the files are stored and how they are protected.
Searching your own records
The real benefit of structured fields is search. When an owner calls to say a buyer has found the same plot, you can look up the kitta number in seconds and confirm whether it is already in your stock. When a buyer wants land of roughly five aana near a particular ward, you can filter instead of scrolling. When someone asks whether you have handled a property in a specific municipality before, the history is there. Compare that with photographing pages of a ledger, which is what many offices still do. Consistent data entry matters here: choose one spelling for each municipality and tole, and let the system offer a drop-down so five agents do not type five variations.
Joint ownership and family land
Many Nepali plots are held by several family members, and sales often depend on everyone agreeing. Record every co-owner as a contact linked to the property, with a note on who is the decision maker and who must sign. If one owner lives abroad, note how documents will be signed and by whom. This does not settle any legal question, but it reminds your team early that the deal has more moving parts than a single seller. Your lawyer and the Land Revenue Office decide what is required, and your record simply shows what has been collected.
A short checklist
| Item | Recorded | Verified officially |
|---|---|---|
| Owner identity | Name, contact, ID scan | Lawyer and Land Revenue Office |
| Kitta and sheet number | Yes | Land Revenue Office |
| Area in local units | As on certificate | Land Revenue Office |
| Encumbrances | Note and flag | Lawyer |
WebsNP sets up these fields in our real estate software and can link it to document management if you hold many scans. Message us on WhatsApp at +977 9846280400 to see how the property record looks.
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