Hotel, travel and food
Hotel Management Software Built Around Nepali Hotels
Run reservations, the front desk, housekeeping and guest bills from one system that can be set up for VAT, service charge and Nepali dates.
A hotel loses money quietly: a room sold twice, a laundry charge never posted to the folio, a checkout bill added up by hand at six in the morning while a tour bus waits. Hotel management software puts the room chart, the guest account and the cash desk on one screen so those leaks close.
WebsNP sets the system up for how your property actually runs: single-night walk-ins, long tour-group blocks, agent bookings, a restaurant and bar inside the hotel, and the gap between a 10-room guesthouse and a 60-room city hotel. We configure it for your tax and service charge setup rather than handing you a foreign template.
You can see it working before you decide. Ask for a demo on WhatsApp, tell us your room types and how you take bookings today, and we will show you the screens with your own room names. Pricing comes from that demo and a written quote, never a guess.
Who Hotel Management Software is for
Tourist-area hotels
Thamel, Pokhara Lakeside and Sauraha properties with agent bookings, foreign guests and busy season rushes.
City business hotels
Mid-size hotels with corporate rates, banquet halls and a restaurant that need one bill per guest.
Guesthouses and lodges
Small owner-run places moving off the paper register and the WhatsApp booking diary.
Hotels with a restaurant or bar
Properties that must post food, drinks and laundry to the room account without retyping.
Multi-property owners
Owners who want daily occupancy and cash figures from each property without calling every manager.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Double bookings when a room is sold by phone, WhatsApp and a walk-in on the same day. | One live room chart that every booking source writes into, so a sold room shows as sold immediately. |
| Extra charges forgotten at checkout: minibar, laundry, restaurant, extra bed. | Charges are posted to the guest folio when they happen, so the checkout bill is complete. |
| Slow, error-prone bill preparation with tax and service charge calculated by hand. | VAT and service charge can be configured, and the invoice is produced from the folio in one click. |
| Housekeeping does not know which rooms are ready, so guests wait at the desk. | Room status (dirty, cleaning, ready, out of order) updates from the floor and shows at the front desk. |
| Shift handover disputes: cash collected, advances taken, and who received them. | Every payment is tied to a user and shift, with a closing report per cashier. |
| The owner cannot see occupancy or revenue unless they are on site. | Daily occupancy, revenue and pending dues reports you can open from your phone. |
Features and modules
Reservations and room chart
Visual calendar, advance bookings, group blocks, agent and walk-in sources, and clear room-availability by date.
Front desk check-in and checkout
Guest registration, ID details, room moves, extensions and fast checkout from the same guest record.
Guest folio and billing
Room charges and extras on one account, split bills, advances, discounts and printed invoices.
VAT and service charge setup
Taxes and service charge configured to your property, with settings you confirm against current rules.
Housekeeping
Room status board, cleaning assignments, out-of-order flags and lost-and-found notes.
Restaurant and bar posting
Post restaurant orders to a room account or settle them at the table. Works with our restaurant POS.
Rate plans and seasons
Room types, season rates, corporate and agent rates, with breakfast included or extra.
Guest and agent records
Repeat guests, preferences, travel agent accounts and commission tracking.
Stores and inventory
Linen, toiletries, kitchen and bar stock with issue and purchase records.
WhatsApp and SMS follow-up
Confirmation and reminder messages sent from booking details, subject to your messaging setup.
Reports and audit
Occupancy, revenue by room type, user activity, cash closing and night-audit style summaries.
Staff roles
Separate access for owner, manager, front desk, housekeeping and accounts.
Built for how Nepal works
VAT and service charge
Hotel billing in Nepal commonly involves 13% VAT and a service charge. The system can be configured for both on room and food bills. Rates and tourism-related rules change, so confirm the current position with the Inland Revenue Department and the tourism authorities.
Bikram Sambat and English dates
Reports and bills can show Nepali (BS) dates alongside AD dates, and fiscal-year summaries follow the Shrawan start.
Foreign and domestic guests
Guest registration can hold passport, visa or citizenship details and nationality, useful for your own records and for any registers you must keep.
Power cuts and weak internet
We discuss backup power and connectivity at the planning stage, since a front desk that stops during a power cut costs real money.
NPR and foreign currency notes
Bills are in NPR, with room to note foreign currency received, so cash-in-hand reports stay understandable.
How we get you started
- Demo and requirement call Message us on WhatsApp. We show a demo and note your room types, rates, outlets and who needs access.
- Quotation and setup plan You get a written quote and a list of what will be configured, including taxes, service charge and bill layout.
- Configuration and data entry We enter rooms, rates, users and opening bookings, and set the invoice to match your hotel.
- Staff training Front desk, housekeeping and accounts are trained on their own screens, ideally with a trial run on mock bookings.
- Go live with support We stay reachable on WhatsApp during the first busy days to fix questions fast.
Get a demo and quote for Hotel Management Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Hotel Management Software
How to Choose Hotel Software in Nepal: 10 Checks
A buyer checklist for hotel owners comparing software: what to test in a demo, what to ask about support and which mistakes cost the most later.
Read guide ›Hotel Front Desk Check-in and Checkout Process Guide
The daily front desk routine, from arrival to checkout, written for small and mid-size Nepali hotels and how software removes the usual errors.
Read guide ›Hotel Billing in Nepal: VAT, Service Charge and Records
A practical look at VAT and service charge on hotel bills, the records worth keeping and how to configure billing software without guessing rates.
Read guide ›Hotel Software Cost vs Paper Register: What You Gain
What does it really cost to run a hotel on registers and Excel, and what drives the price of software? A fair comparison with a simple payback method.
Read guide ›Hotel Software Go-Live Checklist: 12 Mistakes to Avoid
Switching a working hotel to new software is risky if rushed. This checklist covers preparation, training, parallel running and the first week after go-live.
Read guide ›Frequently asked questions
Can the software handle VAT and service charge on my bills?
Yes, it can be configured for VAT and service charge on room and food bills. Because rates and rules can change, please confirm the current rates and any tourism-related requirements with the relevant authorities and tell us the settings to apply.
Do you have a version for a small 8-room guesthouse?
Yes. We configure only the modules you need, so a small guesthouse can start with bookings, check-in and billing, and add housekeeping or restaurant posting later.
Can I use it on a phone or tablet?
The system runs in a browser, so managers can check bookings and reports from a phone. We recommend a computer at the front desk for speed. Ask us about your devices during the demo.
What if the internet or power goes down?
We plan for it with you: backup power for the desk computer and a second connection where needed. Ask us during the demo how your setup would behave in an outage.
Can the restaurant bill go to the room?
Yes. Restaurant orders can be posted to a checked-in guest folio or settled at the table. Our restaurant POS is designed to work together with the hotel system.
Can I move my existing bookings in?
Future bookings from your register or sheet can be entered or imported during setup. We agree the format with you so that nothing is missed on go-live day.
How much does it cost?
It depends on room count, modules and training needed. We do not publish a list price. Message us on WhatsApp for a demo and we will send a written quote.
Do you integrate with online booking sites?
Integration with specific booking platforms depends on the platform and your needs. Tell us which sites you use and we will say honestly what is possible before you commit.