Hotel, travel and food
Cafe and Bakery Billing, Recipe Costing and Production Software
Bill at the counter, cost every recipe, plan daily bakes, take cake orders and track ingredients so you know what each item really earns.
A bakery looks simple from the street: trays of fresh bread, a glass counter, a few customers. Behind it sits a hard maths problem. Flour, butter, sugar and cream change price. Cakes are ordered days ahead and collected late. Yesterday's unsold bread is a loss. Cafe and bakery software brings the counter, the recipes and the store room into the same picture.
WebsNP configures billing for the counter, tracks your ingredients, and links recipes to what you sell, so you can see the cost of a slice of cake or a cup of coffee rather than guessing. Production planning tells the baker how much to make tomorrow, based on what sold today.
Whether you run a small neighbourhood bakery, a cafe with a pastry case or a bakery with several outlets, the system is set up for your menu. Ask for a demo on WhatsApp and we will show you with items like yours, then send a written quote.
Who Cafe and Bakery Software is for
Neighbourhood bakeries
Shops selling bread, biscuits, cakes and snacks over the counter, often with a back kitchen.
Cafes with a pastry counter
Coffee shops selling drinks, sandwiches and baked items with tables and takeaway.
Custom cake makers
Home or shop-based bakers taking orders for birthdays and weddings, with advances and pickup dates.
Multi-outlet bakeries
Brands with a central kitchen supplying several counters and wanting one set of figures.
Sweet shops and snack counters
Shops where production batches and daily freshness drive profit.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Not knowing the real cost of a cake or a cup of coffee, so prices are set by feel. | Recipe costing links ingredients to each item, so cost and margin are visible and update when prices change. |
| Baking too much and throwing unsold items away, or baking too little and missing sales. | Production plans based on sales history and recorded wastage by item. |
| Cake orders written on paper, with dates and advances easily lost. | Order book with pickup date, design notes, advance and balance, plus a reminder list. |
| Ingredient prices change and nobody updates the selling price. | Purchase entries update ingredient cost, and costing reports show margins that have slipped. |
| Counter queues slow at breakfast and evening rush. | Quick item buttons, barcode scanning for packed goods and fast bill printing. |
| Stock in the store room does not match the book. | Stock-in, usage and wastage entries with a count-and-compare routine. |
Features and modules
Counter billing
Fast item buttons, quantity and weight sales, cash, QR and card payments, and printed bills.
Cafe table and takeaway
Dine-in tables, takeaway orders and kitchen or barista tickets when needed.
Recipe costing
Ingredients, yields and portion sizes combined to show cost per item and margin.
Daily production plan
Plan bakes by item and batch, record what was produced and compare with what sold.
Cake and custom orders
Order book with size, flavour, message, design notes, pickup time and advance.
Ingredient stock
Purchase entry, issue to production, low-stock alerts and expiry notes.
Wastage and returns
Record unsold or damaged items with a reason, and see wastage by item and day.
Outlet and central kitchen transfers
Issue items from the main kitchen to branches and track what each branch sold or returned.
VAT billing
Bills can be configured for VAT. Confirm current requirements with the authorities.
Customers and credit
Regular customers, hotel or office supply accounts, and dues tracking.
Packed goods and barcodes
Barcode labels for packaged biscuits, cookies and cakes with batch or date notes.
Sales and margin reports
Best sellers, slow items, sales by hour and margin by product.
Built for how Nepal works
Festival and wedding peaks
Tihar sweets, Dashain, weddings, birthdays and Christmas bring order spikes. The order book and production plan help you handle them without losing track of pickup dates.
VAT and billing
Bakery and cafe bills commonly involve 13% VAT where applicable. The system can be configured for your setup. Confirm current rules with the Inland Revenue Department or your accountant.
Ingredient price swings
Prices of flour, butter, cream, sugar and cooking gas shift through the year. Recipe costing shows when a favourite item has become unprofitable.
Power and refrigeration
Load-shedding and generator or inverter use affect production. We plan for backup power at the counter and discuss how to record production if work is interrupted.
How we get you started
- Understand your counter and kitchen We ask about your menu, your outlets, how cakes are ordered and how you buy ingredients.
- Menu and recipe setup We enter products, prices, ingredients and recipes with you, starting with best sellers.
- Counter and printer setup Billing screen, receipt printer, barcode labels if needed, and payment methods.
- Training Counter staff, the baker and the owner learn their own screens with practice entries.
- Go live with support We help on WhatsApp through the first week and adjust the setup as habits form.
Get a demo and quote for Cafe and Bakery Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Cafe and Bakery Software
Bakery Recipe Costing: How to Price Cakes and Bread
Most small bakeries price by feel. Here is a clear method to cost each recipe, include wastage and overheads, and see the margin that remains.
Read guide ›Bakery Production Planning: Bake the Right Amount Daily
Baking too much wastes money and baking too little loses sales. A simple routine uses sales history, wastage records and a morning plan.
Read guide ›Bakery and Cafe Billing in Nepal: VAT, Bills and Records
From counter bills to purchase invoices: a practical look at the records a bakery or cafe in Nepal should keep and how to set up billing sensibly.
Read guide ›Bakery Software vs Manual Billing: Cost and Payback
Compare a bakery run on slips and a calculator with one on billing and costing software. Where losses hide, what shapes the quote and how to judge payback.
Read guide ›Cake Order Management: Advances, Pickup and Checklist
Custom cakes are high-value orders with high risk of confusion. This checklist covers what to ask, what to record and how to avoid the common mistakes.
Read guide ›Frequently asked questions
Can I cost a cake with all its ingredients?
Yes. You enter ingredients and quantities per recipe, and the system uses current purchase prices to show cost per cake or per slice. When ingredient prices change, the cost updates and you can see margin differences.
Can I manage custom cake orders with advances?
Yes. An order book records size, flavour, design notes, pickup date and time, advance and balance. A list of upcoming pickups helps your team prepare, and you can send a confirmation message from the order details.
Can it help me decide how much to bake?
It shows past sales and wastage by item and day, which helps you plan production. It does not predict the future, but the history makes your decisions better than memory alone.
Does it work for a cafe with tables?
Yes. You can use counter billing, table service or both. Drink and food tickets can be sent to the barista or kitchen if you want them.
Can it handle VAT bills?
Yes, VAT can be configured on the bill. Because rates and rules can change, confirm the current requirements with the relevant authorities and tell us the settings to apply.
We have two outlets and a central kitchen. Is that possible?
Yes. Items can be issued from the central kitchen to each outlet, and sales, returns and wastage are tracked by outlet. Ask for a demo of this to see how it matches your flow.
What hardware do I need?
Usually a computer or tablet, a receipt printer and optionally a barcode scanner and label printer. We advise on what suits your counter during the demo.
How much does it cost?
Cost depends on the number of counters, features and setup work. We do not publish figures. Message us on WhatsApp for a demo and a written quote.