Schools, colleges and training
Coaching and Tuition Centre Software for Nepal
Manage batches, monthly fees, attendance, test marks and parent messages for a coaching or tuition centre without notebooks, loose sheets and phone calls.
A coaching centre looks simple from the outside: students come, teachers teach, fees are paid. Inside, it is a constant puzzle of morning and evening batches, students who join mid-month, subjects taken in different combinations, tests every week and parents who want to know how their child is doing. Most owners run this from a notebook, a few Excel sheets and a lot of memory.
Coaching centre software from WebsNP turns that puzzle into a clear system. Each student belongs to one or more batches, pays a fee plan that matches how you charge, is marked present or absent, and has test marks saved against their name. Owners can see who has not paid, which batch is shrinking and who is struggling in tests. If you also teach online, see e-learning software.
We do not publish a fixed price. After a short demo and a discussion about your batches and number of students, we send a written quote. Message us on WhatsApp on +977 9846280400 to start.
Who Coaching and Tuition Centre Software is for
Entrance preparation centres
Centres preparing students for engineering, medical, management, loksewa or other entrance and competitive exams with mock tests.
Tuition classes for school students
Centres teaching SEE, grade 11 and 12 and lower classes in subject-wise or combined batches.
Language and test-prep classes
Centres teaching English, IELTS, Japanese, Korean or similar courses in short rotating batches.
Home tutor groups and small academies
Teachers who have grown from a few students into several batches and need proper records.
Owners with several branches
Centres that run in more than one location and need one view of fees and attendance.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Students join and leave in the middle of a month and nobody is sure what they owe. | Fees can be set per month, per course or pro rata, with the joining date recorded and dues calculated by the system. |
| The same student attends two subjects in different batches, and records overlap. | A student has one profile with several enrolments, each with its own fee and attendance. |
| Weekly test marks are on paper, so progress is never shown to parents. | Marks are saved per test and per subject, and a progress report can be printed or sent. |
| Parents are not told about absence until the student stops coming. | Absence and dues messages go to parents by SMS from the attendance and fee records. |
| The owner cannot tell which batches make money after teacher payments. | Batch-wise income, teacher share and expenses can be viewed side by side. |
| Enquiries arrive by phone and social media and are forgotten. | Enquiries are recorded with follow-up dates, so you call back before the next batch starts. |
Features and modules
Enquiry and admission
Record enquiries, follow-up dates, trial classes and convert them into admissions in one step.
Batches and timetable
Create morning, day and evening batches by subject, level and teacher, with seat limits.
Fee management
Monthly, course or instalment fees, discounts, advance payments, receipts and a live dues list.
Attendance
Quick attendance by teacher or front desk, with absence reports and alerts to parents.
Tests and marks
Weekly, unit and mock tests with marks, ranks and subject-wise strengths and weaknesses.
Progress reports
Printable reports showing attendance, marks trend and teacher remarks for each student.
SMS and WhatsApp follow-up
Fee reminders, absence alerts, test dates and holiday notices to a batch or a single parent.
Teacher records and payments
Teacher profiles, classes taken and payments by salary, hourly rate or student share.
Rooms and seat planning
Allocate rooms and times to avoid clashes, and track seats left in each batch.
Expenses and income
Record rent, electricity, advertising and other costs next to fee income to see real profit.
Online class link
Keep links and recorded material for batches that attend online. See <a href="/software/lms-elearning-software">LMS software</a>.
Owner dashboard
Today's collection, pending dues, new admissions and attendance on one screen.
Built for how Nepal works
Nepali months and academic sessions
Fees, batches and holidays follow Bikram Sambat months and the usual Nepali academic and exam cycles.
Flexible batch times
Early morning and evening batches around school hours are standard, so timetables and attendance are batch based.
Phone-first parents
Parents prefer a call or message, so SMS and WhatsApp follow-up for dues and absence are built in.
Entrance and board cycles
Mock test series can be organised for upcoming entrance or board exams. Please check current exam dates and syllabus with the official body.
Cash, bank and QR payments
Record cash, bank deposit and QR or wallet payments with a reference, so the day's collection can be reconciled.
How we get you started
- Demo and discussion We learn how you run batches and fees today and show a demo that matches.
- Quote You receive a written quote for the modules and users you need.
- Set up batches and fees We enter your subjects, batches, teachers and fee rules and import existing students from Excel.
- Train the front desk and teachers We show the counter staff and teachers the few screens they use every day.
- Start with the next batch You go live with a fresh batch, and we remain available on WhatsApp.
Get a demo and quote for Coaching and Tuition Centre Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Coaching and Tuition Centre Software
How to Choose Coaching Centre Software in Nepal
Coaching centres run on batches, flexible fees and quick follow-up. Here is how to check that software fits that rhythm before you pay.
Read guide ›How to Manage Tuition Class Fees and Attendance in Nepal
Fees and attendance are where coaching centres lose the most time. This guide shows a clean routine for both, with or without software.
Read guide ›Running Mock Tests and Test Series in a Nepal Coaching Class
Regular tests are what students and parents remember. Learn how to run a mock test series and turn marks into progress reports that keep students enrolled.
Read guide ›Coaching Centre Software vs Notebook: What Is the Real Cost?
A notebook costs almost nothing to buy, but it can cost a centre unpaid fees and lost students. Learn how to weigh it against software.
Read guide ›Coaching Centre Checklist: Keep Students and Keep Parents Informed
Retention is cheaper than new admissions. Use this checklist of small, regular contacts to keep students attending and parents confident.
Read guide ›Frequently asked questions
Can it handle students who join in the middle of a month?
Yes. You record the joining date and the fee rule, such as full month, pro rata or from the next month, and the system calculates the dues. You can also adjust a single student with a note.
Can one student be in several batches?
Yes. A student has one profile and can be enrolled in several batches or subjects, each with its own fee, attendance and marks. The total due appears on a single account.
Can we run mock tests and see ranks?
You can record marks for each test, see ranks and subject-wise performance, and print progress reports. Question paper creation is separate from marks recording unless you ask for it.
Can parents get SMS?
It is designed to send SMS reminders and absence alerts through a gateway you choose. SMS credits and gateway charges are separate from the software.
Can we pay teachers by student share?
Yes. Teacher payments can be set as fixed salary, hourly rate or a share of the fees from their batches, so you can see batch-wise profit after teacher costs.
Is it suitable for a small centre?
Yes, a small centre can use only the modules it needs, such as batches, fees and attendance, and add tests or SMS later. Size and modules shape the quote.
Do you provide training?
Yes. We train the front desk and teachers on their daily screens and remain reachable on WhatsApp for questions after you go live.
What does it cost?
Prices come from a demo and written quote. They depend on the number of students and branches, the modules and any customisation, and we state what is included in support.