Schools, colleges and training
Training Institute Software for Courses, Batches and Certificates
Keep courses, batches, trainers, fee instalments, attendance and certificates for your computer or vocational institute in one tidy system built for Nepali training centres.
A training institute lives on short courses. A computer basics batch starts on Sunday, a graphic design batch finishes in Poush, a Korean language class meets before office hours, and a tailoring or electrician course runs on practical days. Students arrive from different places with different budgets, many pay in instalments, and each expects a certificate at the end. Notebooks and loose Excel files cannot keep up for long.
Training institute software from WebsNP organises the work around courses and batches. You define a course once, open a batch with a trainer and a timetable, enrol students, collect instalments, mark attendance, record assessments and print certificates from the same record. Institutes that mostly run tuition and test series may prefer coaching centre software.
We give pricing only after a demo and a short discussion about your courses, student numbers and branches. Message us on WhatsApp on +977 9846280400 and we will show you how a batch runs from enquiry to certificate.
Who Training Institute Software is for
Computer training institutes
Centres teaching office skills, programming, web design, accounting software and similar short courses.
Vocational and technical centres
Institutes running trades such as electrical, plumbing, beauty, tailoring, cooking and mechanics with practical hours.
Language and test-prep schools
Schools teaching English, Japanese, Korean or other languages in rolling batches.
Skill development and NGO programmes
Organisations delivering funded training with trainee lists, attendance and completion reports for donors.
Multi-branch training brands
Owners who run the same courses in more than one town and want a combined view.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Course details, batch lists and fees live in different files, so nobody has the full picture. | Courses, batches, students and payments connect in one system, with search by name, batch or phone. |
| Instalments are forgotten and trainees finish the course with a balance outstanding. | Instalment schedules are set at enrolment, with a dues list and reminders before certificates are released. |
| Certificates are typed one by one in a design file, with spelling mistakes and no record of who received them. | Certificates are printed from the student record with a number, date and course, and a register of issued certificates is kept. |
| Trainer payments are calculated by hand from scattered attendance notes. | Classes taken per trainer are recorded, so payments by hour, by batch or by salary are easy to calculate. |
| Practical equipment and lab slots are double booked. | Rooms, labs and time slots are scheduled in one calendar. |
| The owner cannot tell which courses are profitable. | Course-wise and batch-wise income, trainer cost and expenses are shown side by side. |
| Past students ask for a duplicate certificate and nobody can find the record. | Every completed trainee remains searchable with course, dates and issued certificate number. |
Features and modules
Course catalogue
Define courses with duration, hours, syllabus outline, fee and the certificate issued at the end.
Batch scheduling
Open batches with trainer, room, days, time, start and end dates and seat limits.
Enquiry and enrolment
Track enquiries and follow-ups, then enrol trainees with documents and guardian or employer details.
Fees and instalments
Course fees, instalment plans, discounts, advance payments, receipts and a live dues list.
Attendance
Daily batch attendance with percentage reports and minimum attendance checks before completion.
Assessments and practicals
Record theory tests, practical assessments, project marks and trainer remarks.
Certificates
Print numbered certificates and completion letters from the record and keep a register of every one issued.
Trainer management
Trainer profiles, classes taken and payment by hour, batch or salary.
Labs and resources
Schedule computer labs, workshops and equipment so sessions do not clash.
SMS and WhatsApp follow-up
Batch start reminders, fee reminders and completion notices to trainees.
Placement and alumni list
Note where completed trainees work, if you track it, and keep contact for future batches.
Reports and dashboard
Enrolment, collection, dues, completion rates and trainer workload by course and branch.
Built for how Nepal works
Bikram Sambat dates throughout
Batch dates, fee due dates and certificates can be shown in Nepali dates alongside English dates.
Affiliation and skill testing records
If your courses run under CTEVT or prepare trainees for skill testing, the software keeps trainee, trainer and attendance data tidy for reporting. Please confirm each body's current requirements with the body itself.
Short, rolling and weekend batches
Nepali institutes often run morning, evening and weekend batches around jobs and schools, and the scheduling reflects that.
Instalments and mixed payments
Trainees pay in cash, bank deposit and wallet or QR payments, often in instalments, and the receipts record the method.
Overseas job preparation courses
Language and pre-departure courses run in short intensive batches, and records can be kept for each batch and exam outcome.
How we get you started
- Demo and course review We learn your courses, batch patterns, fee rules and certificate format, and show a matching demo.
- Quote You receive a written quote for the modules and users you need.
- Configure and import We set up your courses, trainers, rooms and fees, and bring in existing trainee records from Excel.
- Train your team The front desk, trainers and accounts staff learn the screens they use each day.
- Start with a new batch You go live with the next batch, and we remain reachable on WhatsApp for help.
Get a demo and quote for Training Institute Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Training Institute Software
How to Choose Training Institute Software in Nepal
Training institutes run on courses, rolling batches and certificates. Here is how to test whether software really fits that way of working.
Read guide ›Course, Batch and Certificate Management for Institutes
From course set up to certificate register, here is a step by step process that keeps a training institute organised, with or without software.
Read guide ›Records a Vocational Training Institute in Nepal Should Keep
Vocational institutes answer to boards, funders and employers. Learn which records to keep tidy and how to avoid scrambling at inspection time.
Read guide ›Training Institute Software vs Excel: Cost and Benefits
Spreadsheets work until batches overlap and instalments pile up. Compare the hidden costs with what software changes, using your own numbers.
Read guide ›Training Institute Checklist: Enquiry to Certificate
Walk every trainee through the same path from first enquiry to certificate collection. This checklist shows the steps and the mistakes to avoid.
Read guide ›Frequently asked questions
Can I run many short courses with different fees?
Yes. Each course has its own duration, fee and certificate, and each batch can have its own trainer, timing and seat limit. You can see income by course and by batch.
Can trainees pay in instalments?
Yes. You set an instalment plan at enrolment with due dates, and the system tracks payments, balance and reminders. You can also hold back a certificate until dues are cleared if that is your policy.
Can it print certificates with our design?
Certificates can be printed from the student record in a layout that matches your institute's design, with a serial number and date. A register of issued certificates is saved for later checks.
Does it work for practical trades as well as computer courses?
Yes. Practical hours, workshop schedules and assessment marks can be recorded for trades. We configure the assessment fields to match your course.
How are trainers paid through the system?
Trainer classes are recorded per batch, so payment by hour, by batch or fixed salary can be calculated from the record. The final payment decision stays with you.
Can I handle several branches?
Yes. Branches can be set up with their own batches and staff, while the owner sees combined collection and enrolment. We discuss branch needs during the demo.
Do you cover online batches?
You can record online batches like any other batch. If you also want videos and quizzes, we can discuss e-learning software alongside the institute system.
What will it cost?
We quote after a demo, based on students, branches, modules and any customisation. We state what is included in training and support so you can compare fairly.