Schools, colleges and training
School Management Software Built for Nepali Schools
Admissions, fees, attendance, exams, GPA results and parent SMS in one system that uses Bikram Sambat dates and runs on your school's own workflow.
A Nepali school runs on many small registers: the admission book, the fee ledger, the attendance sheet, the exam mark ledger and the notice for parents. When each one lives in a different notebook or spreadsheet, the accountant, the class teachers and the principal all spend evenings chasing the same facts. School management software puts those records in one place so that a student is entered once and followed through every year.
WebsNP builds and configures school systems for Nepali institutions, from a small private school with a few hundred students to a larger boarding school with several sections and a bus route. Dates run in Bikram Sambat, fees are set per class and per month, and results follow the grading pattern your school uses. See also our exam and result software if results are your main pain point.
We do not sell a fixed package with a published price. We show a demo, listen to how your school actually works, and then quote for the modules you need. You can message us on WhatsApp on +977 9846280400 to book that demo.
Who School Management Software is for
Private schools
Owners and principals who want clear fee dues, fewer disputes with parents and a dependable record of every student.
Boarding schools
Schools that also track hostel, transport and canteen charges against each student account.
Schools with several branches
Management that wants to see collection and attendance from each branch without waiting for a paper report.
Community and institutional schools
Schools that need tidy student records, fee and exam reporting for their management committee.
Accountants and office staff
The people who currently rewrite the same fee receipt, the same ledger and the same dues list again and again.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Fee dues are tracked in a ledger and nobody knows the true total at month end. | Every student has a running account. Receipts, discounts and dues update the balance immediately and a dues list is one click away. |
| Parents say they paid but the receipt book does not show it. | Numbered digital receipts are stored against the student and can be reprinted or sent again, so there is one agreed record. |
| Result preparation takes days of copying marks and checking totals. | Teachers enter marks per subject, and totals, grades, GPA and ranks are calculated by the rules your school sets. |
| Parents learn about absence, fees or events too late. | SMS or WhatsApp-style notices can go to selected classes or to one parent, using the phone numbers already on file. |
| Admission data is scattered and a transfer certificate takes a long search. | Each student has one profile with guardian details, documents, class history and a printable record. |
| The principal cannot see attendance or collection without asking staff. | A dashboard shows daily attendance, fee collection and pending dues by class. |
| Staff changes leave the new person with unreadable registers. | Data sits in one system with user roles, so work continues when a person leaves. |
Features and modules
Admission and student records
Enquiry, admission form, guardian details, documents, class and section placement, and promotion at year end.
Fee management
Fee heads per class, monthly or term fees, discounts, siblings, scholarships, receipts and a live dues list.
Attendance
Daily class attendance by teachers, absence reports and alerts to parents when a student is absent.
Exams and marks
Exam schedules, mark entry per subject, practical and theory weightings, and absent or exempt handling.
Results, GPA and marksheets
Grades, GPA, ranks and printable marksheets and progress reports in the format your school follows.
SMS to parents
Fee reminders, absence notices, exam dates and general announcements to a class or the whole school.
Teacher and staff records
Staff profiles, subject allocation, class routine and, where wanted, link to payroll.
Transport and hostel
Bus routes, stops and charges, hostel rooms and meals, all billed to the student account.
Library link
Connect the school library so issued books appear against the student. See <a href="/software/library-management-software">library software</a>.
Notices and events
Notice board, holiday list and event announcements shown to staff and parents.
Reports for the principal
Collection, dues, attendance and result summaries by class, section and month.
User roles and backup
Separate access for principal, accountant, teachers and reception, with regular data backups.
Built for how Nepal works
Bikram Sambat calendar
The academic year, fee months (Baisakh to Chaitra), exam dates and holidays are kept in Nepali dates, with English dates available where needed.
Grading and GPA patterns
Marks, grades and GPA can be configured to the pattern your school follows. Please confirm current rules with the relevant education authority or board.
Nepali and English printouts
Receipts, marksheets and certificates can show names in Nepali and English as your school prefers.
VAT and receipts
Where a fee or charge needs VAT at 13%, the system can add it and show it on the receipt. Confirm with your accountant which items apply.
Phone-first parents
Most parents respond fastest to a phone message, so SMS and WhatsApp follow-up are part of the design rather than an afterthought.
How we get you started
- Demo and discussion Message us on WhatsApp. We show a working demo and ask how fees, classes and exams run in your school.
- Quote and scope You receive a written quote for the modules you need, with no surprise add-ons.
- Set up and import We configure classes, fee heads and grading, and import existing student and fee data from your sheets.
- Staff training We train the accountant, class teachers and office staff on the tasks they actually do.
- Go live and support You start at a convenient point such as the beginning of a term, and we stay reachable on WhatsApp for questions.
Get a demo and quote for School Management Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: School Management Software
How to Choose School Management Software in Nepal
Before you sign for a school system, check how it handles Nepali dates, fee structures, results and support. Here is what to ask and what to avoid.
Read guide ›School Fee Collection System in Nepal: Setup Guide
A step by step guide to moving your school fee ledger into software, from fee heads and discounts to receipts and dues reminders.
Read guide ›GPA, Grading and Marksheets in Nepal School Software
Terminal exam results should not take days. Learn how grading, GPA and marksheets are set up in software and what to confirm with the board.
Read guide ›School Software vs Manual Registers: What It Really Costs
Paper registers feel free, but they cost staff hours, disputes and lost fees. See how to weigh them against software and what drives the quote.
Read guide ›School Admission Checklist for Nepali Schools
Admissions go smoothly when every step is written down. Use this checklist from enquiry to first day, and see where software removes repeated work.
Read guide ›Frequently asked questions
How much does school management software cost?
The price depends on the number of students, the modules you want and whether you need SMS, transport or hostel. We give a written quote after a demo, so you pay only for what your school will use.
Does it support Nepali dates?
Yes. The academic year, fee months, exam dates and holidays can run in Bikram Sambat, and English dates can be shown alongside where useful for records.
Can it calculate GPA and grades?
It can be configured to the grading pattern your school uses, including subject credit hours where relevant. Please confirm the current rules with the relevant board or authority before finalising the setup.
Can parents get SMS messages?
It is designed to send SMS notices to parents for fees, absence and announcements using a gateway you choose. SMS credits and gateway charges are separate from the software.
Can we move our old student data in?
Yes. If your records are in Excel sheets or similar files we can import student, guardian and opening fee balances during set up. Handwritten registers need to be typed in first.
What happens when the internet goes down?
It depends on how it is hosted. We can discuss an online setup with careful backups or a local setup for school offices where connectivity is unreliable. Tell us your situation during the demo.
Can teachers enter marks from their own phones?
Teachers can be given their own login with access only to their classes and subjects. We will show how marks entry looks on a phone and on a computer during the demo.
Do you train our staff?
Yes. We train accountants, class teachers and office staff on their own tasks and remain available on WhatsApp afterwards for questions.