Health and care
Hospital Management Software for Nepali Hospitals
One system for registration, OPD, IPD, billing, pharmacy and laboratory, built around how small and mid-size hospitals in Nepal actually run.
A hospital runs on handovers: the front desk hands a patient to the doctor, the doctor to the laboratory, the ward to the pharmacy and finally everything to the billing counter. When each step lives in a separate register or spreadsheet, the discharge bill is where the gaps show up, as missed charges, disputed totals and long waits for the family.
WebsNP builds hospital management software (often called HMIS) that keeps one patient record from registration to discharge. OPD tickets, IPD admissions, bed allocation, investigations, pharmacy issues and final bills all attach to the same patient number, so nobody retypes a name or hunts through files.
It suits private hospitals, nursing homes, community hospitals and trust-run facilities that have outgrown paper but do not need a heavy imported system. We configure it to your departments, tariff list and the reports your facility must submit, then train your staff. See clinic software if you run a smaller outpatient set-up.
Who Hospital Management Software is for
Private hospitals and nursing homes
Facilities with OPD, a few wards, a pharmacy and a lab that want one bill per admission instead of several separate slips.
Community and trust hospitals
Hospitals run by a committee or trust that need clear collection reports, fee concessions with a reason and audit-ready records.
Hospital owners and directors
People who want daily collection, department-wise income and outstanding dues without waiting for the accountant.
Billing and reception staff
Teams that register dozens of patients an hour and need fast search, tokens and correct tariffs.
Ward in-charges and nurses
Staff who track admitted patients, bed occupancy, doctor orders and charges raised during the stay.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Charges are forgotten at discharge, so the hospital loses income. | Bed days, procedures, investigations and pharmacy issues post to the admission as they happen, so the final bill is already complete. |
| The same patient is registered twice with different spellings. | Search by name, phone or patient number before creating a record, with a warning when a likely duplicate exists. |
| Lab reports are written by hand and sometimes reach the wrong file. | Test orders go from the doctor to the lab electronically and results attach to the patient record, ready to print. |
| Owners cannot see the day's income by department. | Dashboards and daily closing reports show OPD, IPD, lab and pharmacy collections, cash versus credit, per counter. |
| Insurance and credit patients are tracked in notebooks. | Credit and panel patients carry a separate payer, approved limits and an outstanding statement you can follow up. |
| Anyone can open any patient file. | Role-based logins limit what reception, doctors, nurses and the pharmacy can see, and an audit trail shows who changed what. |
Features and modules
Patient registration
Unique patient number, demographics, guardian details, photo and duplicate checks.
OPD and tokens
Doctor-wise queues, consultation fees, follow-up rules and printed tickets.
IPD and bed management
Admission, ward and bed allocation, transfers, daily charges and discharge summary.
Billing and tariffs
Department tariffs, packages, discounts with a reason, deposits and a single final bill.
Pharmacy and stock
Batch and expiry tracking, issues to wards, purchases and reorder alerts.
Laboratory
Test catalogue, sample numbers, result entry and printable reports with reference ranges you define.
Radiology orders
Orders, scheduling, report attachment and charges linked to the patient.
Appointments
Advance booking by doctor and time slot with reminders by SMS or WhatsApp.
Users and permissions
Role-based access, login history and an audit log of edits and deletions.
Management reports
Daily collection, doctor-wise and department-wise income, dues and bed occupancy.
Accounts link
Receipts, payments and ledgers that feed your accountant, with VAT shown where applicable.
Built for how Nepal works
Bikram Sambat dates
Admission, discharge and report dates are shown in BS with AD available, so records match how your staff and families talk about dates.
NPR billing and VAT handling
Bills are in Nepali rupees and can be set up to show VAT at 13% on items where it applies. Confirm exemptions for your services with your accountant or the Inland Revenue Department.
Reports for your regulator
The software can be configured to the reports your facility must submit. We build the layouts you give us rather than claim a standard format.
Patients who call before they come
SMS and WhatsApp reminders and report-ready messages suit a population that rarely checks email.
Power cuts and patchy internet
We discuss a local-server set-up with backup so the OPD counter keeps running through outages, and agree a backup routine with you.
How we get you started
- Walk-through call We learn your departments, counters, doctors and how a patient moves from the gate to discharge.
- Demo and quote You see the modules on sample data and receive a quote based on modules, users and sites.
- Set-up and data entry We load your tariff list, doctors, wards, beds and test catalogue and configure bills and reports.
- Training and trial run Each counter is trained and runs in parallel with the paper register for a short period.
- Go live and support You switch fully to the system and we stay reachable on WhatsApp for questions and changes.
Get a demo and quote for Hospital Management Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Hospital Management Software
How to Choose Hospital Management Software in Nepal
Choosing HMIS is a long commitment. Here is what to check before you sign: modules, data ownership, support and training.
Read guide ›OPD to Discharge: A Hospital Software Workflow Guide
A step-by-step view of how patient data, orders and charges should flow from the gate to the final bill.
Read guide ›Patient Record Keeping and Privacy in Nepali Hospitals
Practical record-keeping habits for hospitals: who sees what, how to log changes, how to back up and how to prepare reports.
Read guide ›Hospital Software Cost vs Manual Registers: What Drives It
No fixed prices here, just the cost drivers and a simple way to test whether software pays for itself in your hospital.
Read guide ›Hospital Software Go-Live Checklist and Common Mistakes
Avoid a chaotic switch-over. Use this checklist for data preparation, training, a parallel run and the first week after go-live.
Read guide ›Frequently asked questions
Is this suitable for a small hospital with 10 to 30 beds?
Yes. Smaller hospitals usually start with registration, OPD, billing, pharmacy and lab, then add IPD and bed management when ready. You pay for the modules and users you need, quoted after a demo.
Can it run without internet?
It can be set up on a local server inside the hospital so day-to-day work continues if the connection drops. Features such as SMS and cloud backup need internet when available. We explain the options during the demo.
How is patient data kept private?
Each staff member has a login with permissions for their role, and an audit log records changes. We also recommend regular backups and limiting who has administrator rights. Policy decisions stay with your management.
Can we move our existing patient records?
If your records are in Excel or another database, we can usually import patient lists and balances after cleaning. Paper files are normally entered gradually, starting with active patients.
Does it handle insurance or credit patients?
Yes. You can mark a payer for a patient, set approved limits, and track what is outstanding. Specific claim formats can be configured for your insurers if you share the forms.
Can doctors see their own earnings?
Doctor-wise reports show consultations and procedures billed, and shares or commissions can be configured to your agreement with each doctor.
What does it cost?
Price depends on modules, number of users, beds and whether you need a local server. We give a written quote after a demo, with no fixed price list on this page.
Do you train our staff?
Yes. Training is done counter by counter, in Nepali or English, and we can repeat sessions for new staff on request.