Agriculture, trade and manufacturing
Milk Collection Software for Dairies and Collection Centres in Nepal
Record every farmer, shift and litre, price milk by fat and SNF, and close the payment cycle without a single calculator.
A collection centre looks simple from the road: farmers arrive with cans, the milk is weighed, tested and poured into the chiller. Behind that counter sits a lot of arithmetic. Each farmer has a different fat and SNF reading twice a day, every reading changes the amount payable, and at the end of the cycle the same farmer also wants the feed, the advance and the earlier balance settled on one slip.
WebsNP Dairy and Milk Collection Software turns that counter work into a quick entry screen. You enter the farmer code, quantity, fat and SNF. The system applies your rate chart, prints the receipt and updates the farmer ledger at once. Morning and evening shifts stay separate, and the totals you send to the dairy or cooperative are ready when the shift ends.
We configure the software around how your centre already works: your rate chart, your payment cycle, your deductions and your reports. If you also run a cooperative savings side, see our cooperative software. For a first look, message us on WhatsApp and ask for a demo with your own rate chart.
Who Dairy and Milk Collection Software is for
Village collection centres
Centres that collect from tens or hundreds of farmers every morning and evening and need fast entry and an honest receipt for each farmer.
Dairy cooperatives and farmer groups
Committees that pay members on a cycle, keep share and feed accounts, and must present clear figures at the annual general meeting.
Private chilling centres and small dairies
Owners who buy from several routes, sell onward to a larger dairy or process locally, and want to know the margin per route.
Cheese, paneer and curd producers
Small processors who buy milk from farmers and need purchase records tied to the batches they make.
Milk route agents and collectors
People who pick up from many farms on a route and need each farmer record kept apart from their own commission.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Fat and SNF figures are written in a register and the payable amount is worked out later, so mistakes and disputes follow. | The amount is calculated at entry from your rate chart, shown to the farmer and printed on the receipt before the can leaves the counter. |
| Morning and evening milk get mixed in one page and totals for each shift are hard to find. | Every entry carries a shift tag, so shift totals, average fat and SNF and chiller input are one click away. |
| Farmer balances live in separate notebooks for advances, feed and milk, and nobody agrees on the final figure. | One ledger per farmer combines milk credit, advance, feed and other deductions, so the cycle closing slip shows a single net amount. |
| The committee waits days for the monthly statement and members doubt the numbers. | Cycle statements and member-wise reports are generated from the same entries, with every line traceable to a date and a shift. |
| Staff changes or a lost register mean the history of a farmer disappears. | All records are stored centrally with user logins, so a change of operator does not break the history and edits can be reviewed. |
| Rate changes are applied inconsistently across the counter. | Rate charts are stored with effective dates, so every operator uses the same figure and old entries keep the rate they were priced at. |
Features and modules
Farmer registry
Farmer code, name, ward, route, phone, bank or wallet details and a record of the animals if you want it.
Milk entry counter
Fast entry of quantity, fat and SNF with a shift tag and instant amount for each farmer.
Rate chart engine
Fat and SNF based rate tables with effective dates, plus options for flat-rate or per-litre buying where you need them.
Shift management
Separate morning and evening totals, shift opening and closing, and handover between operators.
Farmer ledger
Milk credit, advances, feed and medicine on credit, and cycle payments in one statement per farmer.
Payment cycle closing
Weekly, ten-day, fortnightly or monthly cycles with a payable list, slips and a record of who has been paid.
Feed and supplies sales
Sell cattle feed, mineral mix and other items to farmers on cash or credit, with deductions at payment time.
Routes and collectors
Group farmers by route or sub-centre and compare quantity and quality route by route.
Dispatch to dairy
Record milk sent to the dairy or buyer, quantity, fat and SNF received, and the difference against what you collected.
SMS and WhatsApp slips
Send daily or cycle summaries to farmers through a gateway that you arrange, where you choose to.
Reports
Daily collection, farmer-wise, route-wise, quality trend, rejected milk and cycle payable statements.
Users and audit trail
Operator logins, permissions for edits and a log of changes to rates and entries.
Built for how Nepal works
Bikram Sambat dates and Nepali cycles
Entries, cycles and reports use BS dates, and payment cycles can follow the Nepali month or the ten-day pattern your centre already uses.
Cooperative style records
Share, feed and loan accounts that many dairy cooperatives keep for members can be configured alongside milk accounts.
Quantity in litres or kilograms
Centres buy by litre, by kilogram or both. We configure the unit and the conversion your counter uses.
Connectivity and power cuts
Collection happens in early morning in places with weak internet and load-shedding. We discuss an offline-friendly setup at the demo so the counter does not stop.
Payment through bank and wallets
Payable lists can be exported for bank transfers or recorded against cash payment, and wallet payments can be noted against each farmer.
How we get you started
- Share your rate chart and cycle Send us your fat and SNF rate table, your payment cycle, your deductions and a sample of last month's register.
- Demo with your data We set up a trial with your farmers and rates so you can try a full shift and a cycle closing.
- Configure and import farmers We import the farmer list, opening balances and routes, and set up users and receipt layouts.
- Train the counter staff Operators learn entry, correction and shift closing, and the secretary learns cycle closing and reports.
- Go live and support Run your first cycle in parallel with the register, then switch fully. Support stays on WhatsApp.
Get a demo and quote for Dairy and Milk Collection Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Dairy and Milk Collection Software
How to Choose Milk Collection Software for a Dairy Centre
A practical checklist for committees and owners choosing software for a milk collection centre, from rate charts to support after go-live.
Read guide ›Fat and SNF Milk Rate Calculation at a Collection Centre
A plain explanation of how a collection centre prices milk by fat and SNF, and how to set up the rate chart so every receipt is correct.
Read guide ›Farmer Milk Payment Cycle and Ledger: A Nepal Guide
Weekly, ten-day or monthly, cash or bank. How to run a farmer payment cycle, handle advances and feed credit and close the ledger cleanly.
Read guide ›Dairy Software vs Manual Register: Cost and Return
What a register really costs a collection centre in time and disputes, what drives software cost, and how to judge whether it pays back.
Read guide ›Milk Collection Centre Daily Checklist and Common Mistakes
An opening, mid-shift and closing checklist for a collection centre, and the ten mistakes that cause most disputes and losses.
Read guide ›Frequently asked questions
Does the software calculate the price from fat and SNF?
Yes. You enter your own rate chart and the software looks up the rate for each fat and SNF reading. The rate chart is yours to edit with an effective date, so old entries keep the rate they were priced at.
Can I keep morning and evening milk separate?
Yes. Every entry carries a shift. You can see totals, average quality and farmer count for each shift, and close one shift before opening the next.
Can it connect to my weighing scale or fat analyser?
Manual entry always works. Direct connection depends on the make and model of the device. Tell us the device at the demo and we will confirm what is possible before you decide.
How are farmer payments handled?
You choose the cycle. At closing, the system lists each farmer's milk credit, minus advances, feed and other deductions, and prints a slip. You can record cash, bank or wallet payment against each name.
Will it work when the internet is slow or the power is off?
It depends on the setup you choose. A local installation with backup power keeps the counter running through outages. We explain the options and trade-offs during the demo.
Can we send the farmer a message after each entry?
It can be configured to send summaries through an SMS or WhatsApp gateway that you subscribe to. Message charges are paid to the gateway provider and not included in the software.
What does it cost?
Price depends on the number of centres, users and any device or SMS integration. We quote after a demo, so you pay for what your centre needs.
Can I import my existing farmer list?
Yes. Send the list as a spreadsheet or photographed register and we load farmers, codes and opening balances before go-live.