Accounting, billing and retail
Pharmacy Software for Batch, Expiry and VAT Billing in Nepal
Keep medicine stock by batch and expiry, bill quickly with VAT, track supplier dues and see what is about to expire before it becomes a loss.
A pharmacy counter runs on small decisions made quickly: which batch to pick, whether the strip is near expiry, what a customer owes from last week and how many boxes are left of a fast-moving item. A paper register or a basic billing app tracks quantity but not batch or expiry, so stock quietly ages on the shelf until it has to be written off.
WebsNP Pharmacy Management Software records every purchase by product, batch number, expiry date and rate, then sells from the earliest-expiring batch first. Billing is fast, with strip and box units, VAT where applicable and clear printouts. Reports show near-expiry items, low stock, supplier dues and daily sales.
This page and our articles are about stock, expiry and billing records only. The software does not give medical or dosage advice. Pricing is quoted after a demo, based on your counters, users and branches. See how the system fits a pharmacy or message us on WhatsApp.
Who Pharmacy Management Software is for
Retail pharmacies and medical halls
Neighbourhood shops with a fast counter, many products and customers who buy loose strips as well as full boxes.
Hospital and clinic pharmacies
In-house dispensaries that need stock by batch and supplier records, kept separate from the clinical side.
Wholesale medicine suppliers
Distributors selling cartons to retailers who need batch-wise invoices, credit limits and dues.
Multi-branch pharmacy owners
Owners who want transfers between branches and a single view of stock, sales and expiry risk.
Cosmetic and surgical supply counters
Mixed shops carrying medicines, personal care and equipment who need one stock and billing system.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Medicines expire on the shelf because nobody checked dates. | A near-expiry report lists batches by month so you can sell, return or discount them in time. |
| Billing picks any batch, leaving older stock behind. | The system suggests the earliest-expiring batch first at the counter. |
| Strip and box prices are confused at the counter. | Each product holds pack size and sale units so strips and boxes bill correctly. |
| Supplier payments are missed because bills sit in a drawer. | Supplier ledgers show what is due, by bill and date. |
| Customer credit is recorded in a notebook and forgotten. | Credit accounts show balances, receipts and a pending list for follow-up. |
| Stock-outs on fast movers lose sales. | Reorder levels warn before an item runs out. |
Features and modules
Medicine master
Product list with generic name, company, pack size, strip and box units and rack location.
Batch and expiry
Batch number, manufacturing and expiry date recorded on every purchase.
Near-expiry alerts
Lists of batches expiring in the next one, three or six months.
VAT billing
Sales invoices with Bikram Sambat dates, PAN details and VAT treatment you configure.
Fast counter sales
Search by name, barcode or generic, with strip and box sale options.
Purchases and suppliers
Purchase entry, supplier ledger, payment dues and purchase return.
Expiry and damage returns
Return to supplier, write-off and sales return entries with reasons.
Stock and reorder
Live quantity by batch, minimum levels and suggested purchase list.
Customer credit
Credit accounts, receipts, statements and dues reminders.
Branch transfers
Move stock between outlets while keeping batch and expiry intact.
User roles
Counter staff, manager and owner permissions, with edits logged.
Sales and margin reports
Daily sales, company-wise purchases, margin by product and stock value.
Built for how Nepal works
Drug licence and record rules
Pharmacies in Nepal operate under licensing and record requirements from the drug regulator. The software keeps batch-wise purchase and sale records; confirm what you must retain with the Department of Drug Administration.
VAT treatment by product
Billing supports 13% VAT and configurable treatment per item, since not every product category is treated the same way. Confirm the treatment of each category with the tax office or your accountant.
Strips, boxes and loose sales
Customers often buy a few strips, not a full pack. Pack size conversion keeps stock accurate when you break a box.
Distributor credit cycles
Most Nepali pharmacies buy on credit from company representatives and distributors. Supplier ledgers and due dates keep those cycles visible.
Nepali dates and power cuts
Bills show Bikram Sambat dates, and the counter can be configured to keep running through short power or internet breaks. Confirm the setup you need at the demo.
How we get you started
- Call and counter walkthrough We ask how you buy, store, sell and return stock, and how many counters and branches you run.
- Demo and quote You see batch and expiry billing with sample medicines. Price comes with a written quote.
- Product and stock import We load your medicine list, opening batches, suppliers and customer balances from your files.
- Staff training Counter staff and owner practise billing, purchase entry and expiry checks.
- Go live and support We stay reachable on WhatsApp for questions through the first weeks.
Get a demo and quote for Pharmacy Management Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Pharmacy Management Software
How to Choose Pharmacy Software for a Nepali Medical Shop
A buying guide for medical shop owners covering batch and expiry handling, counter speed, returns and the questions to ask a vendor.
Read guide ›Batch and Expiry Tracking for Pharmacy Stock: How It Works
A practical process for recording batch and expiry at purchase, selling in the right order and acting early on near-expiry stock.
Read guide ›Pharmacy Billing and Record Keeping in Nepal
What a medical shop in Nepal should record for billing, VAT and stock, and which official bodies to ask about the rules.
Read guide ›Pharmacy Software vs Manual Register: Cost and Losses
Work out whether pharmacy software pays for itself in your shop by estimating expiry write-offs, missed sales and time spent on paperwork.
Read guide ›Monthly Pharmacy Stock and Expiry Audit Checklist
Use this monthly audit to catch expiry, shortages and record gaps before they turn into losses. Works on paper or in software.
Read guide ›Frequently asked questions
Does the software track batch numbers and expiry dates?
Yes. Batch number and expiry are recorded at purchase and carried through stock and sale. The counter suggests the earliest-expiring batch first, and reports list items that will expire soon.
Can I sell loose strips from a box?
Yes. Each product has a pack size and sale units, so selling strips reduces the box stock proportionately. The system keeps counts consistent when a box is opened.
Does it support VAT billing?
Billing supports 13% VAT with Bikram Sambat dates and PAN details, and VAT treatment can be set per product category. Confirm the correct treatment for each item with the tax office or your accountant.
Can it give dosage or medical advice?
No. The software is for stock, expiry and billing records only. Any clinical decision belongs with a qualified pharmacist or doctor, not with a billing system.
How are expired items returned or written off?
You can record a return to the supplier or a write-off with a reason, and stock is reduced accordingly. This keeps your stock value and expiry reports honest.
Can I import my medicine list?
Usually yes. Product lists, opening stock with batch and expiry, supplier balances and customer balances can be imported from Excel after we check the file with you.
Does it work for wholesale as well as retail?
Yes. Wholesale mode supports carton quantities, customer-wise rates, credit limits and dues alongside the retail counter. The exact setup depends on how you trade.
What does it cost?
Price depends on users, branches and customisation, so we quote after a demo. Message WebsNP on WhatsApp at +977 9846280400 to arrange one.