Accounting, billing and retail
IRD-Ready Billing Software for Nepali Businesses
Billing software designed around IRD billing requirements and CBMS or e-billing needs, with invoice records that cannot be quietly edited or deleted.
Many Nepali owners search for IRD approved billing software because they have heard that the Inland Revenue Department expects certain businesses to bill through software that meets its requirements. The honest starting point is this: requirements change, they depend on your business type and turnover, and the only authority is IRD. Always confirm the current position at ird.gov.np before you buy anything.
WebsNP builds billing software designed around those requirements as we understand them: sequential invoice numbering, tamper-proof invoice records, no silent deletion, credit notes linked to originals, buyer PAN capture, sales and purchase books, and a structure that can be configured for CBMS or e-billing style data sharing where your situation requires it.
We do not claim government approval or certification for our software, and you should be wary of any vendor that does without showing wording you can verify on an official source. What we offer is a system designed around the requirements, a demo you can test, and support when rules change.
Who IRD Approved Billing Software is for
Businesses told to move to billing software
Owners who have been advised by their consultant or the tax office that handwritten billing is no longer enough.
Shops and traders with high invoice volume
Counters that issue many invoices a day and need numbering, VAT and records to be right every time.
Hotels, restaurants and service providers
Businesses that bill with VAT and may be asked for invoice-level records in a review.
Companies switching from basic billing tools
Teams whose current tool lets staff edit or delete invoices after printing.
Accountants advising on compliance
Consultants who want clients on a system with a clear audit trail and clean registers.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Staff can edit or delete invoices after printing. | Printed invoices are locked. Changes are made by cancellation or credit note, and each action is logged with user and time. |
| Invoice numbers have gaps nobody can explain. | Numbers are assigned by the system in sequence, and every cancellation keeps its number and reason. |
| No one is sure what the tax office may ask for. | We configure the invoice fields, registers and records around IRD billing requirements and tell you to confirm the current list at ird.gov.np. |
| Sales and purchase books are rebuilt by hand. | Both books are generated from entries, by Nepali month, and export to Excel and PDF. |
| Records sit on one computer with no backup. | Scheduled backups are set up with you, and invoice data can be exported at any time. |
| Vendors promise "approved" software without proof. | We state plainly what the software is designed to support and invite you to check requirements with IRD directly. |
Features and modules
Tax invoice
Invoices with business PAN, buyer details, item lines, taxable value, 13% VAT and total in words.
Locked invoice records
Printed invoices cannot be edited or deleted. Corrections use cancellation or credit notes.
Sequential numbering
System-assigned running numbers per series and fiscal year, with no manual override for ordinary users.
Audit log
Who created, printed, reprinted, cancelled or credited each invoice, with date and time.
Reprint marking
Duplicate copies are clearly marked as copies, with a count of how many times they were printed.
Credit and debit notes
Returns and price corrections linked to the original invoice and shown in the sales book.
Sales and purchase books
Registers by Bikram Sambat month with taxable, exempt and VAT columns.
CBMS and e-billing readiness
Structured invoice data and configuration options to support data sharing where required for your business.
Roles and permissions
Cashiers bill, supervisors cancel, owners see everything. Price and discount rights are controlled.
Backup and export
Scheduled backups and full export of invoices and registers in Excel and PDF.
Party records
Customer and supplier PAN, address and contact stored once and reused.
Built for how Nepal works
IRD billing requirements
The Inland Revenue Department defines which businesses must bill through compliant software and what the software must do. We design to those requirements as we understand them. You must confirm current rules at ird.gov.np.
CBMS and e-billing
Central billing monitoring and e-billing involve sharing invoice data with the tax authority in a defined format. Our software is designed to be configured for such data sharing where your business needs it. Technical details and eligibility depend on IRD.
13% VAT, PAN and Nepali dates
Invoices carry PAN details, VAT at the standard rate and Bikram Sambat dates, with a fiscal year from Shrawan to Ashad.
Practical realities
Load-shedding, slow internet and mixed staff skills are common. We plan backups, offline behaviour and training around them.
How we get you started
- Tell us your situation Share your business type, invoices per day and what your consultant or tax office has told you about billing.
- Demo and written scope We show invoice locking, numbering, credit notes and the registers, and give a written scope and quote.
- Configure to your business We set invoice fields, series, users, permissions, printers and the data-sharing options relevant to you.
- Train and test Cashiers and the accountant run a test period, and you check the output with your consultant.
- Go live and stay supported We support you on WhatsApp and help adjust the set-up if IRD requirements change.
Get a demo and quote for IRD Approved Billing Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: IRD Approved Billing Software
What Does IRD Approved Billing Software Mean in Nepal?
Vendors use the phrase freely. Here is how to read it, what to verify with IRD and the questions that cut through the sales talk.
Read guide ›CBMS and E-billing in Nepal: A Plain Explanation
CBMS and e-billing explained without jargon, with a reminder that eligibility and technical details come from IRD.
Read guide ›Tamper-Proof Invoice Records: What Billing Software Needs
Locking, numbering, cancellation and logs explained in practical terms, with a demo test you can run yourself.
Read guide ›Billing Software Cost vs Penalty Risk: How to Decide
A framework for deciding when billing software pays for itself, based on your own volume, risk and staff time.
Read guide ›Billing Software Compliance Checklist for Nepali Shops
Use this checklist to review your billing set-up today, then confirm the official requirements with IRD or your consultant.
Read guide ›Frequently asked questions
Does IRD approve your software?
We do not claim any approval or certification. The software is designed around IRD billing requirements and CBMS or e-billing needs as we understand them, and we ask every buyer to confirm current requirements at ird.gov.np before purchase.
How do I know which rules apply to my business?
Check the Inland Revenue Department website or ask your tax consultant. Requirements can depend on business type, turnover and registration. We will configure the software to what you confirm, and adjust when rules change.
Can invoices be edited or deleted after printing?
No. Printed invoices are locked. If something is wrong you cancel the invoice with a reason or issue a credit note, and the original remains on record with the user and time of each action.
Does it support CBMS or e-billing?
It is designed so that invoice data is structured and can be configured for data sharing where your business needs it. Exact steps and eligibility depend on IRD, so we discuss your case at the demo and confirm what is feasible.
What if the rules change?
We monitor requirements and support clients through changes. Small configuration changes are usually straightforward. Larger changes may need an update, which we explain before you decide, along with any cost.
Does it work during load-shedding or poor internet?
It depends on the deployment. A local installation can keep billing within your office network, with data shared when the connection returns. We explain the options and backup plan at the demo.
Can it handle several counters or branches?
Yes. Counters and branches can have separate series and users, while the owner sees combined sales, VAT and cancellation reports. We confirm the exact set-up with you after the demo.
How much does it cost?
We quote after a demo, because the price depends on counters, branches, integrations and support. Message +977 9846280400 on WhatsApp with your business type and approximate daily invoices.