Accounting, billing and retail
Accounting Software in Nepal Built Around Nepali Books
Ledgers, vouchers, VAT, TDS and trial balance in Bikram Sambat dates, set up for your shop, company or firm and supported on WhatsApp.
Most Nepali businesses still keep their real accounts in three places: a diary, an Excel sheet and the accountant's head. The result is the same every Ashad end. Someone spends nights matching the bank, the party ledgers and the VAT figures before the auditor arrives. Accounting software replaces that scramble with one set of books that is already balanced on any day you look.
WebsNP sets up accounting software for the way Nepali offices actually work: Bikram Sambat dates with a fiscal year that starts in Shrawan, 13% VAT on sales and purchases, TDS deducted and deposited, party ledgers for credit customers and suppliers, and reports in the format your auditor expects to see.
This is not a generic foreign package with Nepali words pasted on. We configure the chart of accounts, voucher series, users and reports with you, then support the team on WhatsApp after go-live. Prices are quoted after a demo, because a single-shop ledger and a multi-branch company are very different jobs.
Who Accounting Software is for
Retail and wholesale shops
Owners who need sales, purchase, party ledgers and daily cash in one place instead of a diary and a separate billing tool.
Private limited companies
Companies that must show ledgers, trial balance, balance sheet and VAT records to an auditor every year.
Service firms and consultancies
Businesses that raise invoices, deduct or suffer TDS and need to know which clients still owe money.
Accounting offices and part-time accountants
Accountants who look after several small clients and want separate, clean company books for each.
Institutions and NGOs
Organisations that need fund-wise or project-wise income and expense records with clear vouchers.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Books are only balanced in a panic before the audit. | Every voucher posts to the ledger as it is entered, so the trial balance is always current and mismatches show the same day. |
| Party balances in the diary and the Excel sheet disagree. | One party ledger with opening balance, bills, receipts and returns, printable as a statement to send on WhatsApp. |
| VAT figures are rebuilt by hand every month. | Sales and purchase books with VAT amounts are produced from the vouchers, so the monthly figures come from the entries themselves. |
| TDS deducted is forgotten or deposited late. | TDS payable is tracked as a ledger with a voucher trail, so you can see what is deducted and what is still to be deposited. |
| English dates and Nepali dates get mixed up. | Dates are entered and reported in Bikram Sambat with a Shrawan to Ashad fiscal year, with AD shown where you need it. |
| The accountant leaves and nobody understands the files. | Data stays in your system with user logins and an audit trail, so a new person can pick up from the ledgers. |
Features and modules
Chart of accounts and ledgers
Groups, ledgers and sub-ledgers laid out for your business, with opening balances carried in.
Vouchers
Payment, receipt, journal, contra, sales and purchase vouchers with their own number series.
VAT sales and purchase books
Invoice-wise VAT records for the monthly return, with taxable and exempt amounts kept apart.
TDS records
Track TDS deducted from payments and TDS withheld from you, with deposit entries.
Party ledgers and ageing
Customer and supplier statements with outstanding bills grouped by how long they are overdue.
Bank and cash books
Cash book, bank book and cheque tracking with a bank reconciliation view.
Trial balance and final accounts
Trial balance, profit and loss and balance sheet at any date in the fiscal year.
Stock link
Optional item stock with purchase cost and sales, tied into the same ledgers.
Fiscal year handling
Year-end close, opening balance carry-forward and the ability to review previous years.
Users and audit trail
Roles for owner, accountant and operator, with a log of who entered or changed a voucher.
Exports
Excel and PDF exports of ledgers and reports for your auditor and your own records.
Built for how Nepal works
Bikram Sambat and the Shrawan fiscal year
Transactions are dated in BS and the year runs from Shrawan to Ashad, so reports line up with how Nepali audits and returns are organised.
13% VAT and exempt items
VAT is calculated at the standard 13% rate, and exempt or zero-rated items can be marked separately. Confirm any rate or rule change with the Inland Revenue Department at ird.gov.np.
TDS on payments
Tracks TDS as a liability so deducted amounts and deposits are visible. We configure the heads you use; check current rates and due dates with IRD.
Nepali business habits
Udharo party accounts, post-dated cheques, cash in hand and WhatsApp statements are handled as normal parts of the workflow, not as exceptions.
How we get you started
- Call or WhatsApp Tell us your business type, number of users and how you keep books now. We ask for a sample of your current ledgers.
- Demo on your kind of data We show the software with vouchers and reports that match your business, and give you a quote after the demo.
- Set-up and opening balances We build the chart of accounts, voucher series and users, then enter or import your opening trial balance.
- Training and parallel run Your accountant is trained, and you run old and new books side by side for a short period to compare the numbers.
- Go-live and support You switch fully, and we answer questions on WhatsApp and help with year-end close.
Get a demo and quote for Accounting Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Accounting Software
How to Choose Accounting Software in Nepal
Seven checks that separate accounting software that fits Nepal from software that only looks good in a demo.
Read guide ›How to Close the Fiscal Year (Ashad End) in Accounts
Ashad end does not have to mean sleepless nights. Follow this routine through the last month of the fiscal year.
Read guide ›VAT and TDS Record Keeping for Nepali Businesses
A plain guide to the records behind VAT and TDS, so your monthly figures come from entries and not from memory.
Read guide ›Excel vs Accounting Software: What Really Costs More
Excel looks free. This article lists the hidden costs of manual accounts and what drives the price of proper software.
Read guide ›10 Common Accounting Mistakes in Nepali Small Business
From mixing personal and business cash to ignoring party ageing, these ten mistakes are common and fixable.
Read guide ›Frequently asked questions
Does the software support Nepali (BS) dates?
Yes. Vouchers and reports use Bikram Sambat dates and a fiscal year running from Shrawan to Ashad. English dates can be shown alongside where they are useful, for example on bank statements.
Can it handle VAT and TDS?
It keeps VAT sales and purchase records at 13% and tracks TDS deducted and deposited. It supplies the records you need for your returns. Please confirm current rules and rates with the Inland Revenue Department.
Can I move my existing Excel or Tally data?
In most cases we enter or import your closing trial balance and party opening balances. Full transaction history can be imported when the old data is clean. We tell you what is possible after seeing your files.
Is it suitable for a small shop?
Yes, if you want proper ledgers and party statements instead of a diary. For a very small shop we can keep the set-up simple, and add stock or billing later when you need them.
Will my auditor accept the reports?
The reports are standard ledgers, trial balance, profit and loss and balance sheet with exports to Excel and PDF. We can adjust the layout to what your auditor asks for. Final acceptance is always the auditor's decision.
Does it work without internet?
It depends on the set-up. A local installation can run inside your office network, and an online version needs internet. We explain both at the demo so you can choose based on your connection and load-shedding situation.
Can several people use it at once?
Yes. You can create separate logins for the owner, accountant and data-entry staff, each with limited access, and every change is logged against the user.
How much does it cost?
The price depends on users, branches and modules, so we quote after a demo rather than publishing a fixed number. Message us on WhatsApp on 9846280400 with your business details to start.