Health and care
Yoga and Fitness Studio Software for Classes, Passes and Bookings
Run your class timetable, sell passes, take bookings, track instructors and remind members on WhatsApp from one simple system built for Nepali studios.
A yoga or fitness studio runs on a timetable. Morning batch, evening batch, weekend workshop, a private session on Thursday. Members buy a monthly pass, a ten class pass or a single drop-in, and each of them expects the class to be there and the spot to be held. Yoga studio software keeps the schedule, the passes and the bookings in one place so the owner is not managing it from a diary and three WhatsApp groups.
WebsNP configures the system around your studio: class types, capacity per class, instructor timetables, pass rules, drop-in rates and bills in NPR with Bikram Sambat dates. Members book or are booked by the desk, attendance is marked at the door and the pass count falls automatically. Nothing in the software gives health advice. It handles scheduling, attendance and money.
If your space is more of a gym with machines, read about gym management software. For classes and instructors, message us on WhatsApp for a studio demo.
Who Yoga and Fitness Studio Software is for
Yoga and meditation studios
You run morning and evening batches and want passes, waiting lists and attendance without a paper diary.
Zumba, aerobics and dance fitness
You run several classes a day with different instructors and capacity limits.
Pilates and functional training studios
You run small group sessions where every spot matters and cancellations need to be managed.
Instructors who rent a room
You teach in a rented hall or hotel space and need to track your own bookings and payments.
Retreat and workshop organisers
You sell workshops and multi-day retreats and need registrations, advances and balance reminders.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Classes are overbooked or half empty because nobody knows the real count | Each class has a capacity, bookings are counted live and a waiting list fills cancelled spots. |
| Members argue about how many classes are left on a pass | Every attended class reduces the pass count, visible to the desk and the member. |
| Instructors are paid by memory of how many classes they taught | Classes are logged against the instructor, so the monthly count is a report, not a dispute. |
| Timetable changes reach members late through scattered messages | A change is made once on the calendar and a message is prepared for the booked members. |
| Drop-ins, passes and workshop fees sit in different notebooks | All payments are posted to the member, with the pass or workshop they relate to. |
| The owner cannot see which class or time slot actually earns money | Reports show attendance and collection by class, instructor and time slot. |
Features and modules
Class timetable
Weekly recurring classes with instructor, room, start time, duration and capacity, plus one-off workshops.
Passes and packages
Monthly unlimited, class-count, drop-in and intro offers with your own names, validity and rules.
Bookings
Book by the desk or by link, with capacity, cancellation cut-off and a waiting list.
Attendance
Mark attended or missed at the door, by name search or QR, and reduce the pass count automatically.
WhatsApp and SMS reminders
Class reminders, pass expiry and due messages from templates you edit, through the sender you set up.
Instructor management
Instructor timetables, substitutes, classes taught and a simple record for pay calculation.
Member profiles
Contact details, emergency contact, join date, pass history and attendance in one record.
Billing
Numbered receipts in NPR, part payments, discounts and optional 13% VAT where you are registered.
Freeze and extend
Pause a pass for travel or leave and move the end date by the days held.
Retail and rentals
Optional counter sales of mats, water and clothing, plus mat or locker rent on the same bill.
Reports
Attendance by class, pass expiries, lapsed members, instructor classes and daily collection.
Built for how Nepal works
Bikram Sambat dates
Pass start and end dates, workshop dates and reports can show BS next to AD, so members and staff read the same calendar.
NPR, QR and cash
Members pay by cash, bank transfer or QR. The mode is recorded on each receipt and the daily total is matched at closing. A wallet connection is separate work and is discussed only if you need it.
VAT where registered
Receipts can be set up with 13% VAT where your studio is registered. Whether your services are taxable is a question for the IRD or your accountant.
Festival and season rhythm
Attendance in Nepal moves with Dashain, Tihar, exam months and the cold season. Reports show those dips so you can plan offers and workshops.
WhatsApp-first members
Members respond on WhatsApp faster than on email. Class reminders and timetable changes are written for WhatsApp, with SMS as a fallback.
How we get you started
- Demo on WhatsApp or video Tell us your class types, rooms, instructors and pass offers. We show a demo close to your studio.
- Quote and agreement You receive a written quote based on rooms, users, branches and the extras you choose.
- Set-up and import We add your timetable, passes, instructors and receipt format and import members from Excel.
- Staff and instructor training The desk and instructors practise booking, attendance and pass sales on real examples.
- Go live with support We stay on call during the first weeks while the studio settles into the new routine.
Get a demo and quote for Yoga and Fitness Studio Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Yoga and Fitness Studio Software
How to Choose Yoga and Fitness Studio Software in Nepal
What a yoga or fitness studio should check before buying software, and the questions that quickly separate suitable products from the rest.
Read guide ›How to Set Up Class Schedules, Passes and Bookings
The setup order that works for a studio: timetable first, then capacity, passes, cancellation rules and a simple attendance routine.
Read guide ›Running a Yoga Studio in Nepal: Billing and Reminders
How Nepali studios handle BS dates, VAT questions, payment modes, WhatsApp reminders and the festival calendar in their daily records.
Read guide ›Studio Software vs Diary and WhatsApp Groups: Cost
What a diary and WhatsApp groups really cost a studio in empty spots and chasing, and which factors set the price of software.
Read guide ›Yoga Studio Checklist: Common Mistakes and Fixes
A simple routine for opening, class days and month end, with the mistakes that most often cost a studio members and income.
Read guide ›Frequently asked questions
Can members book classes themselves?
The system can be configured with a booking link members use on their phone, or the desk can book on their behalf. Whether you need self-booking depends on your studio, and we show both options in the demo.
How do class passes work in the software?
You define a pass with a number of classes or a time period, a price and a validity. Each attended class reduces the count, and the member and the desk can see how many are left and when the pass ends.
Can I run a waiting list for full classes?
Yes. When a class reaches capacity, further members join a waiting list. If someone cancels before the cut-off, the next person can be offered the spot and a message is prepared for them.
Can I pay instructors based on classes taught?
The software records which instructor taught which class and how many attended, and shows a monthly summary. You apply your own pay rules to that record. It does not make payments on your behalf.
Does it give workout or health guidance?
No. It is a scheduling, attendance and billing tool. Any health information a member shares, such as an emergency contact, is stored as a record only, and your studio remains responsible for how it is used.
Can I sell workshops and retreats too?
Yes. A workshop is set up as a one-off event with a capacity, a fee and optional advance payment. Registrations, advances and balances appear on the member record and a balance reminder can be prepared.
Will it work with my existing member list?
We import names, phone numbers, pass details and expiry dates from an Excel sheet. Paper registers can be typed in during set-up, and the effort depends on how many members you have.
How is the price decided?
The price depends on rooms, users, branches and optional modules, and is shared as a written quote after the demo. We do not publish a fixed price because every studio is set up differently.