Service businesses
Advertising Agency Software for Campaigns, Bookings and Billing
Keep client campaigns, hoarding and media bookings, vendor payments and invoices connected, so nothing is booked twice or billed late.
An advertising agency in Nepal juggles many moving parts at once: a client brief, a creative team, a media plan, bookings with hoarding owners, FM stations, newspapers and online platforms, then the invoice and the long wait for payment. When each part lives in a different WhatsApp chat or spreadsheet, dates clash and money gets missed. Our advertising agency software brings the whole campaign into one record.
You create a client and a campaign, add the media plan with each booking, its site or slot, rates and dates, and track every vendor you must pay. The system shows which hoardings are free or occupied, which client approvals are pending and which invoices are outstanding, without anyone searching old chats.
WebsNP sets it up for your type of agency, whether outdoor, print, radio, digital, event or a mix. We configure the booking calendar, your commission or service charge rules and your invoice format, and we show you the result in a demo first. If you also run a CRM-style sales pipeline, see our CRM software.
Who Advertising Agency Software is for
Outdoor and hoarding agencies
Agencies that own or rent hoardings, unipoles and glow signs and must track site availability, rent and installation.
Full service creative agencies
Teams that plan campaigns across print, radio, television and digital and bill clients for media plus creative fees.
Digital marketing agencies
Agencies that run social media, search and content work on monthly retainers and need clear scopes and billing.
Media buying and event agencies
Businesses that book space or time for clients and handle many vendor invoices, advances and commissions.
Agency owners who chase payments
Owners tired of long dues, unclear approvals and not knowing which campaign made or lost money.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| A hoarding site is promised to two clients for overlapping dates because the booking sits in a chat. | A booking calendar by site and date shows what is free, held or occupied, and blocks a double booking. |
| Client approvals for creative are scattered over WhatsApp and nobody can prove who approved what. | Each creative and media plan item carries an approval status with the date and the person who approved it. |
| The agency pays vendors upfront and bills the client months later, hiding the true position. | Vendor bills and client invoices are linked to the same campaign, so receivables and payables are visible together. |
| Campaign profit is unknown because costs are spread across many accounts. | Each campaign shows billed amount, media cost, creative cost and margin, so you know what paid and what did not. |
| Hoarding rent renewals and permit dates are missed. | Site records hold landlord, rent due dates and permit or renewal dates you enter, with reminders before they fall due. |
| Proof of display is hard to share, so clients dispute that the ad ran. | Photos of the live site and dates of display are attached to the booking, ready to send as a report. |
Features and modules
Clients and contacts
Hold company details, PAN, contact people, brand names and the full history of campaigns for each client.
Campaign management
Open a campaign with a brief, budget, dates, team members and a list of deliverables you can tick off.
Hoarding and site inventory
Record each site with location, size, type, lighting, landlord and rent, with photos attached.
Booking calendar
See free, held and booked periods by site and block clashes before a booking is confirmed.
Media plans
Plan print, radio, television, online and outdoor slots with rates, discounts and insertion dates.
Quotations and approvals
Send quotations, record approvals and convert a signed plan into running bookings.
Client invoices
Create invoices with VAT at 13% where applicable, service charges and advances adjusted.
Vendor and media payments
Track bills from hoarding owners, printers and stations, and what is due to each of them.
Proof of display
Attach site photos and run dates to the booking, then share them with the client as proof.
Tasks and deadlines
Assign design, copy and installation tasks to staff with due dates and status.
Campaign profitability
Compare billed value against media and production cost for each campaign and client.
Renewal and due reminders
Reminders for site rent, campaign end dates and client payments, based on dates you enter.
Built for how Nepal works
Outdoor advertising practice
Hoardings, unipoles, glow signs and wall paintings are common, and rules for permits and municipal fees vary by local body. The software holds the dates and amounts you enter and reminds you, but you should confirm requirements with the relevant municipality.
VAT and PAN invoicing
Invoices are prepared for VAT at 13% and for PAN based clients, with a layout designed to follow your accountant's guidance. Confirm billing rules with your accountant and the Inland Revenue Department.
Bikram Sambat campaign dates
Campaigns around Dashain, Tihar, New Year and election periods are planned in BS dates, and bookings and reports can follow the Nepali calendar and fiscal year starting in Shrawan.
Nepali media mix
Plans can combine FM radio, newspapers, television, hoardings, mobile network messaging and social platforms, each with its own booking and payment pattern.
How we get you started
- Map how your agency works We discuss your services, media types, approval steps, commission rules and billing, usually in one call.
- Configure and import We set up clients, media vendors, sites and service rules, and import current campaigns and outstanding balances.
- Demo with a real campaign You see a campaign from brief to media plan, booking, invoice and payment, and tell us what to adjust.
- Train account and creative teams Account managers, designers and accountants learn only the screens that matter to their work.
- Go live and refine We support the first weeks of live campaigns and add reports as you discover what you need.
Get a demo and quote for Advertising Agency Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Advertising Agency Software
How to Choose Advertising Agency Software in Nepal
Choosing agency software means matching it to how you plan, book and bill campaigns. Here is a practical checklist for Nepali agency owners.
Read guide ›Hoarding Booking Management: Avoid Double Bookings
Double bookings, missed rent dates and disputes about display are all avoidable with a proper site record and booking calendar. Here is how.
Read guide ›Advertising Agency Invoicing and Payments in Nepal
Agency billing is tricky because you pay media first and collect later. This guide covers invoices, advances, vendor bills and follow-up in the Nepali context.
Read guide ›Ad Agency Software vs Excel and WhatsApp: The Real Cost
Many agencies run on Excel and WhatsApp groups. See where that breaks, what it costs you in missed money and what drives the cost of a proper system.
Read guide ›Ad Campaign Management Checklist for Nepali Agencies
Use this campaign checklist to cover brief, plan, approval, booking, proof and payment, and avoid the mistakes that cost agencies money.
Read guide ›Frequently asked questions
Can it manage hoarding sites and bookings?
Yes. You can record each site with its location, size, photos, landlord and rent, then book it by date range for a client. The calendar shows free, held and booked periods so the same site is not promised twice.
Does it work for digital and creative agencies too?
Yes. Instead of sites you can track deliverables, retainers, tasks and monthly invoices. The campaign, client and billing structure stays the same, and we configure the modules to match the services you actually sell.
Can I see profit by campaign?
Yes. When vendor bills and production costs are linked to the campaign, the system compares them with the amount billed to the client. This shows which campaigns and clients are profitable and which only look busy.
Can clients approve plans inside the system?
You can record approval status, date and the approver for each plan or creative. Whether the client approves by signature, email or WhatsApp, the confirmation is attached to the item, so there is a clear record.
Can I share proof of display with clients?
Yes. Photos and run dates attached to a booking can be shared as a simple report. This helps settle questions about whether and when an ad was displayed, especially for outdoor sites.
Is VAT invoicing supported?
Invoices can be configured for VAT at 13% where it applies, along with PAN details and service charges. Please confirm your exact billing obligations with your accountant, and we will match the invoice layout to them.
How is the price decided?
Pricing depends on users, modules, hosting and customisation, so we quote after a demo. A small digital team and a large outdoor agency have different needs, and you should pay only for what you will actually use.