Co-operatives, finance and HR
Money Exchange Software for Currency Counters in Nepal
Run a foreign currency counter with daily rates, buy and sell receipts, stock by currency, customer records and an end-of-day cash check that balances.
A currency counter makes its living on small margins and fast transactions. A customer hands over dollars, the clerk checks the rate, counts the notes, issues a receipt and moves on to the next person. A mistake in the rate, a miscounted bundle or an unrecorded sale costs far more than the margin on a single deal.
WebsNP builds money exchange software that keeps the daily rate board, every buy and sell entry, the stock of each currency and the rupee cash drawer in one system. At closing time, the expected balance of each currency is on screen, so shortages and surpluses show up the same day instead of at month end.
Currency exchange is a regulated activity in Nepal, and licensing and reporting duties are set by the regulator and the law. The software supports your record-keeping, including customer details and transaction logs, but you should confirm current requirements with Nepal Rastra Bank or your adviser. If your shop also sells goods, our POS billing software may help with the retail side.
Who Money Exchange Software is for
Licensed money changers
Counters in Thamel, New Road, Pokhara and other tourist or business areas that buy and sell several currencies daily.
Hotels and travel agencies with an exchange desk
Businesses that offer exchange as a service to guests and need a clean record separate from room or tour income.
Remittance and finance agents
Agents who deal in foreign currency alongside other services and need consistent rate and customer records.
Multi-counter operators
Owners with more than one counter who want to compare stock, margins and cash between locations.
Owners and supervisors
People who are not at the counter all day and want to see each day’s cash, stock and margin on their phone or computer.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Clerks use an old rate when the board has changed | One rate table, set by the manager, is used by every counter entry, with a log of each rate change and who made it. |
| Closing cash does not match the register | The system shows the expected closing stock for each currency and for rupees, so a difference is noticed before the counter closes. |
| Margin is unclear until the end of the month | Each sale compares the sell rate with the average buy cost, so daily and monthly margin by currency is always visible. |
| Customer details are scribbled on slips and lost | Identity details, nationality, passport or document number and purpose are captured with the transaction and searchable later. |
| Counterfeit or damaged notes cause losses nobody tracks | Rejected and damaged notes can be recorded with the staff member and the day, so patterns become visible. |
| Owner cannot check the counter when away | Reports can be viewed remotely on a phone or computer if you choose an online setup. |
Features and modules
Currency master
Define the currencies you deal in, with denominations, codes and decimal rules.
Daily rate board
Set buy and sell rates per currency and per denomination, with a history of every change.
Buy and sell entry
Fast counter screen that converts the amount, shows the rupee total and prints a numbered receipt.
Customer records
Name, nationality, document number, contact and purpose stored and searchable with each transaction.
Stock by currency
Opening, bought, sold and closing stock for every currency and denomination at any time.
Average cost and margin
Weighted average buy cost per currency and the margin earned on each sale and day.
End-of-day cash count
Enter the physical count by denomination and compare with the system, with differences recorded.
Bank and inter-counter transfers
Record currency deposited to or taken from the bank, the vault or another counter.
Staff roles and shifts
Separate rights for clerk, supervisor and owner, with shift-wise cash and a full audit log.
Reports
Daily and monthly transactions, currency-wise buy and sell, margin, customer list and stock position by BS or AD date.
Receipts and slips
Printed receipts with counter name, rate, amounts, date and serial number, in a layout you choose.
Built for how Nepal works
NPR as the base currency
All foreign currency entries convert to and from Nepali rupees, with clear rounding rules for notes and coins.
Customer and transaction records
Exchange is a regulated activity. The software keeps customer identity and transaction logs in an organised way. Confirm current rules, limits and reporting duties with Nepal Rastra Bank or your adviser.
BS and AD dates
Reports can be run by Bikram Sambat or English dates, which is useful for both local accounts and foreign guests’ queries.
Tourist season rhythm
Counters in tourist areas see sharp peaks in autumn and spring. Stock and margin reports help you plan cash and currency needs before the rush.
Power and connectivity
A local installation continues through load-shedding on a laptop with battery, and sync or backup happens when the internet returns.
How we get you started
- Map your counter We note the currencies you trade, how rates are set, your receipt format, shifts, staff and the reports your accountant and regulator need.
- Set up and load opening stock We configure currencies, rate rules and users, then load opening stock and cash by denomination after you have counted it.
- Trial days Staff run the system beside the register for a few days, and we compare receipts and closing stock until both agree.
- Train and go live Clerks, supervisors and the owner are trained on their own screens, and the register is retired from an agreed date.
- Support We provide help on phone and WhatsApp, and add reports or counters as your business grows.
Get a demo and quote for Money Exchange Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Money Exchange Software
How to Choose Money Exchange Software for Your Counter
A checklist for money changers: the features that protect your margin, what to test at the counter and how to judge a vendor before buying.
Read guide ›Forex Counter Daily Routine: Rates, Stock and Cash Check
How a money changer should run each day, from the opening count to the closing difference, with a worked example of buy and sell margin.
Read guide ›Money Changer Customer Records and Compliance in Nepal
Good records protect your licence and your counter. This guide covers customer identity, transaction logs, retention habits and how to stay updated.
Read guide ›Money Exchange Register or Excel vs Software: Cost Check
A fair look at the hidden costs of running a forex counter on paper or spreadsheets, and the factors that decide the price of a proper system.
Read guide ›Forex Counter Shortages: 9 Common Mistakes and a Checklist
Nine causes of cash and stock differences at a money exchange counter, with a checklist to prevent them and a routine for investigating a shortage.
Read guide ›Frequently asked questions
Can the software handle many currencies?
Yes. You choose which currencies and denominations to trade, and each has its own buy and sell rate, stock and average cost. New currencies can be added by a supervisor as your customers ask for them.
How does it prevent using the wrong rate?
Rates are set in one place by an authorised person and the counter screen picks them up automatically. Clerks cannot type a different rate unless you permit it, and every rate change is logged with the time and user.
Can it show my profit or margin?
Yes. It tracks the weighted average buying cost per currency and compares each sale with it. You can see margin by day, currency or clerk. Expenses can be added to see net result if you wish.
Does it store customer identity details?
It can store name, nationality, document type and number, contact and purpose with each transaction. What you must collect and report depends on the rules that apply to your licence, so please confirm them with the regulator.
What about end-of-day closing?
At closing, staff enter the actual count by denomination. The system compares it with the expected balance and records any shortage or surplus with the user and shift, so differences are visible and not forgotten.
Can I run more than one counter?
Yes. Each counter has its own cash, stock and users while the owner sees combined reports. Transfers between counters or to the bank are recorded so stock stays correct everywhere.
Will it work if the internet goes down?
A local installation does not need the internet for counter work. If you choose an online setup, we discuss a fallback and backup arrangement so that your clerks can keep serving customers.
How much does it cost?
It depends on counters, users, hosting and any customisation. We give a clear written quote after a demo and a conversation about how your counter works.