Real estate, construction and transport
Room Rent and Tenant Management Software for Nepali Landlords
Record every tenant, rent, electricity and water unit and payment in one place, and know exactly who owes what each month.
A landlord with six rooms can manage on memory and a diary. A landlord with thirty rooms across two buildings cannot. Rent, electricity units, water charges, waste fees and advance deposits all differ by tenant, and the monthly rounds of meter reading and collection take days. Disputes follow: I paid last month, you never gave me a receipt, the meter reading was different.
Rental property software from WebsNP gives each room a record, each tenant an agreement and each month a bill. You enter meter readings, the system calculates electricity and water, adds the rent and any other charges, and shows a clear balance. Receipts are issued, dues are listed and reminders can be sent by SMS or WhatsApp.
It is built for houses, apartments, hostels, commercial shutters and mixed buildings, and it can be linked with your accounts if you run rental as a business. If you also broker sales, look at our real estate software.
Who Rental and Room Rent Software is for
Individual landlords
Owners of a few rooms or flats who want tidy records and fewer arguments at month end.
Apartment and building owners
Owners of multi-storey buildings with many tenants, shared charges and several meters.
Commercial space owners
Owners letting shutters, offices and shops with agreements, escalations and deposits.
Property managers
People who manage buildings for other owners and must report income and dues.
Hostel and PG operators
Operators who rent beds or rooms by the month and collect food or utility charges.
Problems it solves
| The problem today | How the software fixes it |
|---|---|
| Meter readings are written in a diary and electricity bills are calculated by hand. | Enter the reading, and the system works out units, slab or flat rate and the amount due. |
| You cannot remember who paid, who is late and by how many months. | A dues list shows every tenant with arrears and months pending. |
| Tenants dispute the advance or deposit at the time of leaving. | Advance, deductions and refund are recorded against the tenant from day one. |
| Rent increases are forgotten at renewal time. | Agreement end dates and agreed escalation are tracked, with a reminder before renewal. |
| Receipts are handwritten and lost. | Numbered receipts are generated on payment and can be sent on WhatsApp. |
| A vacant room is not advertised quickly because nobody notices it is empty. | A vacancy view shows empty rooms, days vacant and the previous rent. |
Features and modules
Buildings and rooms
Set up each building, floor, flat, room or shutter with its rent and meter details.
Tenant records
Name, phone, citizenship or ID copy, family members, occupation and emergency contact.
Agreements
Start and end dates, rent, escalation, notice period and scanned agreement copy.
Electricity billing
Previous and current meter reading, units, rate and sub-meter charges per tenant.
Water and other charges
Water, waste, internet, parking and maintenance added as monthly charges.
Monthly bills
Generate each tenant bill in one run for the Nepali month.
Receipts and payments
Cash, bank, eSewa or Khalti style payments recorded with a numbered receipt.
Due reminders
List of tenants with dues and ready messages to send by SMS or WhatsApp.
Advance and deposit
Track advance held, deductions and refund when a tenant leaves.
Maintenance log
Record repairs by room with cost, date and who did the work.
Income and dues reports
Rent collected, dues, vacancy and expense reports by building and month.
Built for how Nepal works
Nepali month billing
Bills and dues follow Bikram Sambat months such as Baisakh and Jestha, matching how rent is actually agreed and paid.
Sub-meter electricity
Many buildings have a main NEA meter and private sub-meters. The software keeps each tenant sub-meter reading and lets you set your own per-unit rate and any fixed charge.
Tax on rental income
Rental income may be taxable and rules on deduction at source or rent registration change over time. Records are exportable for your accountant, and you should confirm current rules with the Inland Revenue Department.
Digital payment habits
Many tenants pay by bank transfer or wallet apps. Payments are recorded with a reference so they can be matched to the bill.
How we get you started
- List your buildings and rooms We set up each property, room, rent and meter based on a sheet or list you give us.
- Enter current tenants Existing tenants, agreements, advances and opening balances are loaded.
- Configure charges Electricity rate, water, waste and other monthly charges are set per building.
- Run the first month We help you enter meter readings, generate bills and issue receipts.
- Switch on reminders Due lists and message templates are adjusted so follow-ups become routine.
Get a demo and quote for Rental and Room Rent Software
Tell us about your business and we will reply the same working day with a demo and a clear quote. No obligation.
Chat on WhatsAppOr call / WhatsApp +977 9846280400
Guides: Rental and Room Rent Software
How to Choose Room Rent Software for Landlords in Nepal
Not every rent app understands sub-meters, Nepali months or advance deposits. Use this guide to pick software that fits your buildings.
Read guide ›How to Calculate Tenant Electricity Bills from Meter Units
Electricity charges cause more landlord and tenant arguments than rent. A transparent monthly method removes most of them.
Read guide ›Landlord Records in Nepal: Agreements, Advance and Tenant IDs
Good tenant records prevent most disputes. This guide lists what to keep, how long and who should see it.
Read guide ›Rent Management: Diary and Excel vs Rental Software
A diary works for a few rooms. Past a certain size, missing receipts and wrong bills cost more than software. Here is how to judge.
Read guide ›Monthly Rent Collection Checklist for Nepali Landlords
A repeatable monthly routine makes rent collection calm. Use this checklist to avoid forgotten readings and unrecorded payments.
Read guide ›Frequently asked questions
Can it calculate electricity from meter readings?
Yes. You enter the current reading for each tenant meter and the system finds units used and multiplies by the rate you set, adding any fixed charge you configure.
Can I manage more than one building?
Yes. Each building has its own rooms, tenants and charges, and you can view dues and income for one building or all of them together.
Does it send rent reminders?
It shows who is due and prepares reminder messages for SMS or WhatsApp. Sending can be done in bulk if a messaging service is connected, or manually from the list.
How are advance and deposit handled?
Each tenant has an advance record. When they leave you add any deductions, such as repair or unpaid dues, and the system shows the refundable balance.
Can tenants see their bills?
Bills and receipts can be printed or shared as PDF on WhatsApp. A tenant login can be discussed in a demo if you want one.
Does it handle commercial shutters?
Yes. Commercial units can have their own agreements with scheduled rent increases, longer notice periods and extra charges such as service fees, each tracked separately from the residential rooms.
Is my tenant data private?
Access is by login, and tenant documents are visible only to users you allow. Ask us about backups and where data is stored during the demo.
What does it cost?
It depends on the number of buildings, rooms and any customisation. Message WebsNP on WhatsApp for a demo and written quote with no obligation.